PEAK Sr. Admin Assistant DGES

The Department of Geography and Environmental Sustainability is hiring a Senior Administrative Assistant through PEAK Temporary Staffing. The position is estimated to last until October 1 2026.

Duties:

• Supports departments Finance and Office Administratoras needed

• Supports planning and coordination of departmental and related student events including calendar invitations and room reservations

• Manages departmental space schedules

• Supports class scheduling and collection of syllabi

• Serves as contact person for other employees or the outside public by receiving incoming calls handling shared email account taking messages and making referrals as needed

• Provides information regarding location or availability of materials resources and services
• Monitors and orders office supplies as well as supplies for departmental events
• Assists with departmental email listserv management as well as swipe card access arrangements

• Supports faculty and staff printing
• Runs errands for department as needed
• Handles key distribution and return for departmental spaces

• Oversees work orders with maintenance surplus and hauling
• Provides undergraduate and graduate student enrollment overrides
• Prepares requests in CourseLeaf (OU course inventory management system) for proposed new courses or course changes including course number changes course description changes etc.
• Serves as DGES webmaster and coordinates department social media with student assistant coordinating with MarComm as needed
• Maintains department directory and emergency contact lists
• Prepares and posts semester schedules on doors of all DGES spaces

• Undertakes other duties and tasks as assigned

Required:High School Diploma or GED; AND:

36 months administrative support experience.

Required Knowledge Skills Abilities:

• Advanced knowledge of office procedures.

• Ability to use a computer and calculator.

• Advanced knowledge of Microsoft Office Suite (Outlook Excel and Word)

• Excellent interpersonal skills.

• Ability to work independently and as a team player.

• Ability to complete tasks in an efficient and timely manner.

• Must be detail oriented.

• Ability to multitask be organized and self-motivated

• Ability to work in stressful situations and meet deadlines in a timely manner.

• Ability to communicate verbally and in writing.

  
  

Environmental:
Standard Office Environment

Equal Employment Opportunity Statement

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