Inventory Control Specialist

It is important that all experience be fully documented. FailuretoANSWER ALLSUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELYmaycause the candidate to be rejected.

PLEASE FILL OUT THEAPPLICATION COMPLETELY.

The application is part of theexamination process. Your answers will determine your eligibility toparticipate in the next phase of the selection process.

Clearly describe yourqualifications in detail. Credit cannot be given for education trainingexperience knowledge skills and abilities that you fail to indicate.

Do not leave any answerspaces blank; if a question does not apply write N/A.

Although you may attach aresume to further describe your qualification it does not substitute forcompleting the application form. An incomplete application form may result indisqualification. Do NOT write see resume in your work history orresponses to supplemental questions.

Failure to comply withthese instructions may result in disqualification.

Read the Job Announcementcarefully for specific filing instructions supplemental questions and finalfiling dates.

Department of Maryland State Police

State Property Unit

7765 Washington Blvd.

Jessup MD 20794

Thisposition will be responsible for receiving accounting and accurate recordingof capital equipment tracking movement of inventory inventory reconciliationand preparation of excess property disposal and missing and stolen reports inaccordance with State laws regulations standards and procedures andDepartment of General Services Inventory Control Manual.

Capital Equipment Duties/Functions:

Collects the annual capital equipment inventories submitted by thebarracks/locations to the Department Property Section via electronic devicessuch as scanned and or Excel worksheet reports to ensure compliance withsubmission due dates and all applicable policies and standards required by theDepartment of General Services and/or the Department of the Maryland StatePolice.

Verifies the annual capital equipment inventories received in the DepartmentProperty Section for accuracy and completeness. Identify any incomplete orinsufficient annual capital inventory reports and return them to theAccountable Property Officers with explanations and request corrected reportswithin set time.

Maintains and updates the master inventory database inventory records systemusing the MSP Form 195s and MSP Form 119s received from the barracks/locationsin reference to acquisitions transfers and disposals.

Reconciles the master inventory detail database inventory records to the annualinventory records submitted by the barracks/locations and issues exceptionreports to resolve any discrepancies.

Instructs and/or trains and a resource to the MSP Accountable Officers for alllocations on the proper handling and procedures on documenting the physicalannual capital equipment inventory.

Performance of Monthly Receiving Duties:

Receives capital equipment and complete the capital equipment entriesintothe master inventory database and the Fiscal Management Information System(FMIS). Compare packing slips with purchase orders and review packing slips toensure they are complete and any discrepancies. Barcodeand package capital equipment after verification of an accurate the requester to pick up capital equipment and ensures the requisitionis signed by the receiving party.

Maintains records related to receiptissuance and control of capital equipment. Catalog and maintain electroniccopies of all requisitions invoices and packing slips for all purchase ordersand credit card orders.

Performance of Alternate Department PropertyOfficer:

Serves as the Alternate Department Property Officer as defined by theDepartment of General Services. Responsible for all State property acquisitionsand disposals in the absence of the Department Property Officer.

1. Initiates and implements internal inventory control procedures and makesrecommendations for improvements.

2. Coordinates and initiates action to take physical inventoriesofcapital equipment.

3. Maintains inventory records for fixed assets.

4. Receives and assesses Excess Property Declarations from the Property Unit.(Determines is the excess property is needed by the Department the accuracy ofthe declaration and forwards declarations when property is no longer needed).

5. Reports missing and stolen property in accordance with DGS policies andprocedures.

6. Reconciles physical inventories to inventory records.

7. Reconciles inventory records to the control account.

8. Verifies reconciliation of individual inventory records with physical
counts by random sampling.

9. Certifies completeness and accuracy of the Departments physicalinventories.

10. Ensures the completion of the Departments Annual Inventory Report.

Assists Department Property Officer/CommandStaff to update and prepare all required reports to administer the inventoryprogram and any other duties and/or tasks as assigned.

Attend all mandatory trainings and seminars required to perform essential jobfunctions.

Education:Graduation from an accredited high school or possession of a high schoolequivalency certificate.

Experience:Four years of experience in the disposal of surplus equipment materials andsupplies.

Notes:

may substitute education at an accredited college or university maybe substituted at the rate of 30 credit hours for each year of experience forup to 2 years of the required experience.

may substitute U.S. Armed Forces military service experience as anon-commissioned officer in Supply and Logistics classifications or Supply andMaterials Control and Management specialty codes in the supply field of work ona year-for-year basis for the required experience.

Preference will be given to applicants who possess the followingpreferred qualifications. It is important that you include clear and specificinformation on your application regarding your qualifications.

Preferred Qualifications:

1. Knowledge and/or experience with the State ofMaryland Department of General Services / Maryland State Police policies andstandards for the collection of capital equipment property and inventories.

2.Experience at alarge high-volume facility receiving accounting for and accurately recordingcapital equipment to include tracking the movement and reconciliation ofinventory.

3. Experience using the State ofMarylands Financial Management Information System (FMIS) and other proprietaryinventory databases including material handling and the use of barcoding andbarcode scanning equipment.

Employees in thisclassification may be assigned duties which require the operation of a motorvehicle. Employees assigned such duties will be required to possess a motorvehicle operators license valid in the State of Maryland.

Only candidates who meet theminimum qualifications will be considered for this classification. Thereforeit is essential that you provide complete and accurate information on yourapplication. Successful candidates will be placed on the Eligible Listcategorized as BEST QUALIFIED BETTER QUALIFIED OR QUALIFIED and remaineligible for consideration for at least one (1) year from the date ofexamination. The list will be used by the hiring agencyto selectemployees.

The examination will consist ofa rating of your education training and experience related to the requirementsof the position. You may be required to complete a qualifications supplementor the rating may be based on your application. Report all experience andeducation that is related to this position. Applicants may be given a physicalexamination and will be subject to an interview background investigationpolygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently applicants are limited touploading one file. As a result it is strongly urged that those applyingupload ALL required and additional documents (undergraduate and graduatetranscripts resumes etc.) as one file. If you are unable to apply online youmay submit an application via mail. The Maryland State Application Form can befound online.

Completed applications requireddocumentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville MD 21208

ATTN: Kirsten M. Clouse

*If you have any questions about this recruitment please contactthe Maryland State Police at .

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country andencourage them to apply.

*As an equal opportunity employer Maryland is committed torecruiting retaining and promoting employees who are reflective of theStates diversity.

*Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Policeto comply with all applicable federal and state laws prohibiting employmentdiscrimination and to provide equal employment opportunity to all employees andapplicants for employment without regard to age ancestry color genderidentity and expression genetic information marital status mental orphysical disability national origin race religious affiliation belief oropinion sex sexual orientation or any other protected status.