ReceptionistOffice Services Coordinator
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Job Location:
Upper Saddle River, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Company Overview
Providing engineering and manufacturing solutions since 1955 Triangle specializes in precision engineering and the manufacture of highly complex tight-tolerance machined parts and assemblies. Triangle continues to thrive across more than 107000 square feet spanning four state-of-the-art facilities at our Upper Saddle River NJ campus.
As a family-owned company we foster a workplace grounded in customer-driven growth-oriented values and a passion for surpassing expectations. We invest in our associates and cultivate a supportive team-based environment that encourages learning innovation and professional advancement.
Triangle is not only a family-run businessits also a place where our associates feel like family. We share common values and bring the same passion to our work each day making a meaningful difference in peoples lives.
SUMMARY
Provide office and administrative services to support the company at large with a specific focus on the Human Resources (HR) and Organizational Development (OD) teams. This role adheres to company procedures applicable state and federal human resources regulations and the Quality Management System (QMS).
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are representative but not all-inclusive. Other duties may be assigned.
Provide administrative support company-wide including generating correspondence documents reports mailings and internal communications; distributing mail; managing file storage; laminating; and coordinating outsourced printing projects.
Manage the requisitioning and inventory of general office and cafeteria supplies establishing relationships with reliable and cost-effective vendors.
Support HR-related activities including coordinating new hire orientations and preparing associated materials; supporting reward and recognition programs; and acknowledging associates birthdays and other life events.
Plan and coordinate company-sponsored events such as special occasion celebrations health and wellness activities and town hall meetings.
Support customer visits and internal meetings by coordinating catering materials and conference room logistics.
Maintain the general appearance of building lobbies conference rooms and cafeterias.
Manage the purchase and/or lease of company uniforms and office equipment (e.g. copiers).
Troubleshoot equipment issues coordinate repairs maintain supply inventories and provide user guidance to maximize equipment utilization.
Manage the company cell phone account including evaluating service plans coordinating upgrades and repairs setting up phones for new associates and managing number portability for departing associates.
Assist with creating accurate and timely associate communications via email postings newsletters and presentations; support the design and upkeep of bulletin boards across all facilities.
Support OD-related activities including data entry of training records preparation of training materials coordination of trainee travel arrangements and other projects as needed.
Assist with developing the fiscal year budget for office-related services and equipment; monitor expenditures throughout the year and promote cost-reduction initiatives.
Understand and comply with company policies safety guidelines quality system procedures and housekeeping standards.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this role successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience
Associates degree from a two-year college or technical school plus three (3) years of related experience in an office management or administrative role.
Required Skills and Abilities
Ability to read write and speak English.
Ability to read and interpret operating and maintenance instructions procedure manuals and related documentation.
Ability to create effective and creative communications targeted to specific audiences.
Ability to speak effectively before groups of customers or employees.
Ability to perform basic mathematical functions including addition subtraction multiplication and division; compute rates ratios percentages and discounts.
Proficiency in Microsoft Outlook Word Excel and PowerPoint.
Strong interpersonal customer service and collaboration skills.
Detail-oriented well-organized and able to multitask and prioritize in a fast-paced changing environment.
Resourceful problem-solving and sound decision-making abilities.
Triangle does not sponsor employment visa applications.
Triangle is proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual
Required Experience:
Senior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
