Personal Assistant to Head of Secondary Discovery College
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Discovery College is searching for a PA to Head of Secondary. The ideal candidate would be devising and maintaining office systems to deal efficiently with paper flow liaising with parents suppliers and other staff and maintaining communication with stakeholders.
Job Summary
To Supports the Head of Secondary in fulfilling and executing duties ensuring the smooth and efficient operation of the Secondary School. Acts with a high degree of independence and discretion in setting tasks and priorities as approved by the Head of Secondary.
Key Responsibilities
- Acts as a communications conduit for the Head of Secondary and represents the School as an initial host for visitors to the Secondary Office.
- Provides comprehensive administrative support to the Head of Secondary including diary management correspondence filing travel arrangements and meeting coordination.
- Coordinates schedules and appointments to ensure the Head of Secondary is well-prepared for meetings events and school engagements.
- Screens and handles telephone calls emails and other communications conducts follow-up actions and manages enquiries with professionalism and confidentiality.
- Prepares and maintains documents (e.g. meeting papers reports presentations and minutes) accurately promptly and in accordance with ESF style and formatting standards.
- Arranges and attends meetings such as staff committee and planning meetings; prepares agendas circulates materials and records minutes as required.
- Organises venues refreshments and catering for meetings and events as required by the Head of Secondary.
- Liaises with parents staff and external stakeholders ensuring effective and professional communication.
- Oversees administrative coherence within the Secondary Office ensuring consistency efficiency and adherence to school-wide administrative practices.
- Supports staffing-related processes including recruitment logistics correspondence and interview schedules.
- Assists in facility planning and operational logistics to support the daily functioning of the Secondary School.
- Maintains accurate digital and hard-copy records ensuring proper data management and confidentiality.
- Ensures compliance with safeguarding standards in all student and community interactions.
- Performs any other tasks as directed by the Head of Secondary consistent with the roles scope and responsibilities.
Requirements
Minimum typical education:
- Tertiary education in Secretarial or Office Administration course or equivalent
Minimum typical experience:
- 3-4 of years secretarial or administrative support experience
- Previously working in a school would be an advantage
Core Professional/Technical Competencies required:
- Proficiency in MS Word Excel Google Workspace (Docs sheets forms slides) and Other Microsoft applications
- Ability to compose routine letters following established standards
- Applies competent office administration skills
- Excellent interpersonal & organisational skills
- Fluency in oral and written English and knowledge of Cantonese is desirable
Development/Training to support role competencies:
- Excellent communication and interpersonal skills
- Proactive and customer-oriented
- Planning & Organisational Skills
- Able to contribute to a team and work independently
- Able to follow up consistently
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries please contact Rashmi Tandon at .
Click here for more details about the role
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.
By applying for this position your application may be considered for other opportunities (senior-level roles head of department etc.) within ESF.
ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age race colour gender marital status sexual orientation gender identity pregnancy national origin religion veteran status physical or mental disability genetic information creed citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESFs Personal Data Policy a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices with all appointments contingent upon an interview identity verification criminal background checks (including ICPC SCRC and other international background checks as appropriate) assessment of social media presence and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines ESF may perform online checks for all shortlisted candidates prior to the interview.
SupportStaffFinAcAd
SupportStaff
Required Experience:
IC
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
About Company
The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring ... View more
