Office Administrator
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Job Location:
Orlando, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Kaseya is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseyas best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained strong double-digit growth over the past several years and is backed by Insight Venture Partners ) a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.
Founded in 2000 Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions go to and for more information on Kaseyas culture.
Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers.
Job Title: Office Administrator
Location: Orlando FL
Position Summary
The Office Administrator is the backbone of the office and the first point of contact for employees visitors and partners. This role owns the day-to-day workplace experience balancing front desk presence facilities coordination administrative support and basic physical security to ensure the office runs smoothly safely and professionally.
This is a hands-on proactive role for someone who takes initiative notices issues before they become problems and takes pride in creating an organized welcoming and highly functional workplace for our teams. The ideal candidate is comfortable switching between guest greetings vendor coordination light physical task completion and soliciting and supporting leadership needs each day.
Front Desk Visitor Experience & Office Presence
- Own the first impression and daily rhythm of the office experience for everyone
- Serve as the primary point of contact for visitors employees vendors and delivery partners setting the tone for a professional welcoming workplace
- Manage reception coverage visitor sign-ins badges and building access in coordination with physical security
- Act as the eyes and ears of the office spotting issues answering questions and ensuring smooth daily operations
Workplace Operations & Facilities Management
- Maintain full oversight of the physical office environment identifying and coordinating response to needs as appropriate
- Proactively monitor office conditions and perform basic hands-on fixes (e.g. plugging in equipment rearranging furniture resetting rooms)
- Maintain a polished organized reception area kitchens conference rooms storage areas and shared spaces so they are clean stocked safe and meeting-ready at all times
- Identify when issues exceed scope and coordinate vendors or submit facilities IT or maintenance tickets in collaboration with Centers of Excellence (i.e. Facilities Team Security Team etc.) with frequent communication and follow-through
Supplies Inventory & Vendor Coordination
- Ensure the office is fully stocked organized and operational at all times
- Manage procurement inventory tracking and restocking of office supplies equipment food and amenities
- Coordinate ongoing vendor relationships for cleaning maintenance building operations and other workplace services
- Receive log distribute ship and track mail packages and deliveries efficiently
- Track invoices expenses and local office budgets in partnership with Finance
Administrative Executive & Team Support
- Assist with scheduling calendars meeting setup and conference room bookings for executives and teams
- Support onboarding and offboarding by preparing workspaces welcome kits badges access coordination and welcoming new hires as scheduled
- Help with event logistics internal meetings mail-outs and essential company errands
- Act as a local liaison to IT facilities and shared services proactively identifying risks and needs and escalating as needed
Safety Security Compliance & Continuous Improvement
- Keep the workplace safe compliant and continuously improving
- Monitor physical security safety procedures and emergency readiness; coordinate with physical security team as needed
- Ensure compliance with internal policies workplace standards and building regulations
- Promote professionalism engagement and alignment with company values through the physical office experience
- Continuously look for ways to improve workflows efficiency and the overall employee experience
Required Qualifications
- 2 years of experience in office administration workplace operations facilities coordination or a related role
- Strong sense of ownership and initiative; able to see problems and take action independently
- Comfortable with hands-on physical tasks including light lifting moving furniture and basic troubleshooting
- Excellent verbal and written communication skills with a professional approachable demeanor
- Strong organizational skills and ability to manage multiple priorities with accuracy and discretion
- Proficiency with Microsoft Office and common workplace tools (calendars ticketing systems inventory tracking)
Preferred Qualifications
- Experience in a technology product startup or fast-growing company environment
- Familiarity with facilities ticketing systems vendor management or budget tracking
- CPR and/or first-aid certification (or willingness to obtain)
- Experience supporting executives or senior leadership
- Interest in workplace experience employee engagement or office operations as a career path
- Ability to lift and move items (up to approximately 3040 lbs)
- Regular on-site presence required during business hours
- Ability to stand walk and move throughout the office for extended periods
Why This Role Matters
This role is essential to the daily success of the business. Youll be the person who ensures the office is functional welcoming safe and aligned with company valuesoften solving problems before others even notice them. If youre someone who doesnt ask Is this my job and instead just gets things done this role was designed for you.
Join the Kaseya growth rocket ship and see how we are #ChangingLives !
Additional information
Kaseya provides equal employment opportunity to all employees and applicants without regard to race religion age ancestry gender sex sexual orientation national origin citizenship status physical or mental disability veteran status marital status or any other characteristic protected by applicable law.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Kaseya's IT Complete is an integrated and cost-effective platform to manage everything in IT and security.
