Administrative Specialist Bellisario College of Communications
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 61000
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Bellisario College of Communications is in search of an Administrative Assistant (Intermediate Support or Senior Support) to support the needs of the Department Heads within the Bellisario College of Communications.
This position will also work closely with the Associate Department Heads and Curriculum Coordinators in the College.
Work Arrangement: This is a 100% in-person role and will work out of the Bellisario College of Communications at the University Park campus.
Responsibilities:
- Schedule meetings and provide calendar support.
- Arrange travel plans for faculty and guests.
- Gather receipts and submit financial information on behalf of faculty.
- Make initial contact with guest speakers and ensure the appropriate staff are informed of their visit.
- Organize travel logistics invoicing and related details for class field trips.
- Attend department meetings and take notes as needed.
- Track all Bellisario College student award placements.
- Support Undergraduate Teaching and Undergraduate Research Assistant Programs including handling assistance requests job postings onboarding and student hiring.
- Serve as the first point of contact for students before transferring them to the professor teaching the class.
- Provide front-facing office support including desk coverage.
- Provide event support at University Park or during student trips as needed.
This applicant must be able to work independently as well as in a collaborative team environment in a fast-paced office. Strong communication organization and customer service skills and attention to detail are critical to success in this role. Experience with Microsoft Office is required. Familiarity with LionPath student system SAP Concur and other financial systems is preferred.
Education and Experience: Experience with and or ability/willingness to learn student financial employee and reporting information systems such as SAP Concur (travel and expense reporting system) PSUBuy (Penn States shopping portal) 25Live (room reservation system) and LionPath (student portal) is preferred.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Senior Support this position requires: Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support this position requires: General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid drivers license and successful completion of a motor vehicle records check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Key Skills
- Crisis Management
- Marketing
- Public Relations
- Fundraising
- Media Relations
- Constant Contact
- Strategic Planning
- Social Media Management
- Team Management
- Public Speaking
- Wordpress
- Writing Skills
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
