Administrative Assistant (NWS 00844)

Job Title: Administrative Assistant (NWS 00844)

North Wind Services is actively seeking individuals who can contribute to national security within the science technology and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customers mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen at least 18 years of age and able to meet pre-employment requirements including any required physical drug screen and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore CA. Though employed by NWS the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay benefits Human Resource and Employment Management functions are provided by NWS.

The Engineering Directorate has an opening within the Engineering Principal Associate Directorates Office for an Administrative Assistant. The successful candidate will perform a wide range of complex administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities. The successful candidate will work with our workforce and training this position the successful candidate will handle assignments that require independent judgment initiative and follow-through.

The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties
- Provide advanced administrative support to Workforce Leadership and the Engineering Training Manager within the Engineering Principal Associate Directors Office (PAD Office).
- Serve as a member of the Engineering administrative team representing management in daily matters; take initiative to gather clarify and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of management.
- Assist with coordination of Engineering-sponsored training including course communication scheduling enrollment logistics and materials.
- Provide administrative support for the Apprentice Program and Engineering-sponsored academic programs including managing materials submission of state forms coordination of events.
- Generate correspondence on own initiative; create and edit email communications and presentations on behalf of management.
- Compile data for complex reports and presentations; maintain complex databases spreadsheets and tracking/filing systems.
- Perform other duties as assigned.

Essential Skills Knowledge and Abilities
- Advanced administrative knowledge and experience including accurate editing grammar and proofreading skills; advanced knowledge of office procedures techniques and methods.
- Advanced organizational skills attention to detail accuracy and follow-through.
- Experience working independently and as part of a team in a multi-task environment with rapidly changing priorities deadlines and frequent interruptions.
- Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization using tact diplomacy and discretion.
- Effective problem-solving and decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
- Ability to be self-motivated and flexible exercising a high degree of discretion and mature judgment in handling business-sensitive information as well as personnel interactions.
- Advanced computer skills and experience working with Microsoft Office Suite and the ability to learn new software quickly.
- Experience coordinating complex meetings and events.

Desired Skills Knowledge and Abilities
- Familiarity with LLNLs policies and procedures.
- Knowledge of LLNL business applications and processes such as LEAP TIME LTRAIN ePay and Cliqbook.

Special Requirements
Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required.
Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post offer pre-employment drug test.
Anticipated Government Clearance Level: P (position will be cleared to this level). Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or addition all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country) you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

North Wind offers a competitive pay and benefits package to include health life and disability insurance benefits 401(k) with company match generous paid leave and tuition reimbursement for eligible employees. As a company we are committed to employee wellness professional development and work-life balance. We value safety reliability and commitment to our people! For more information about our benefits or hiring philosophy visit the North Wind Career Opportunities Page.

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact our Helpline 1- for assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability veteran status genetic data religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.