Executive Assistant 4

San Jose, CA - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

Calendar Management: Coordinate and schedule meetings including team meetings all-hands o site meetings speaking engagements and meetings with external customers and internal business partners across global time zones.
Travel Arrangements: Plan and arrange corporate travel and meetings including developing itineraries booking transportation and arranging accommodations for both domestic and international travel.
Expense Management: Process business expense reimbursement requests handle invoices and manage purchase orders with precision.
Event Planning: Support the team with ad-hoc requests including planning and coordinating all-hands meetings o site events external meetings and teambuilding activities.
Meeting Coordination: Organize weekly sta meetings track agenda items invite guest speakers compile and publish agendas using PowerPoint and collaborate with Business Operations counterparts.
O ice Coordination: Assist with o ice space equipment software and other o ice-related matters as well as coordinating major events.
On-Site Support: Occasionally travel to provide on-site support at team o site events and be flexible to travel to our San Jose o ice.
Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Requirements:

Bachelors Degree or equivalent work experience.
8 to 10 years of experience as an Administrative Assistant within a high-tech organization.
Advanced proficiency in Microsoft O ice (Outlook Word Excel PowerPoint and Teams) Navan Slack and familiarity with Concur or other expense-reporting software.
Ability to remain flexible embrace change and manage uncertainty in a fast-paced environment.
Excellent time management planning and organizational skills with a keen eye for detail and accuracy.
Demonstrated ability to work autonomously handle complex assignments and show initiative and follow-through.
Strong interpersonal skills with the ability to develop and maintain positive relationships across the organization.
Discretion in handling sensitive and confidential material.

For a further discussion or to find out more contact Itishree Mohanty on or apply now.

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products. Responsibilities and duties: Calendar Management: Coordinate and schedule meetings including team meetings all-hands o site meetings speaking engagem...

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

Calendar Management: Coordinate and schedule meetings including team meetings all-hands o site meetings speaking engagements and meetings with external customers and internal business partners across global time zones.
Travel Arrangements: Plan and arrange corporate travel and meetings including developing itineraries booking transportation and arranging accommodations for both domestic and international travel.
Expense Management: Process business expense reimbursement requests handle invoices and manage purchase orders with precision.
Event Planning: Support the team with ad-hoc requests including planning and coordinating all-hands meetings o site events external meetings and teambuilding activities.
Meeting Coordination: Organize weekly sta meetings track agenda items invite guest speakers compile and publish agendas using PowerPoint and collaborate with Business Operations counterparts.
O ice Coordination: Assist with o ice space equipment software and other o ice-related matters as well as coordinating major events.
On-Site Support: Occasionally travel to provide on-site support at team o site events and be flexible to travel to our San Jose o ice.
Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Requirements:

Bachelors Degree or equivalent work experience.
8 to 10 years of experience as an Administrative Assistant within a high-tech organization.
Advanced proficiency in Microsoft O ice (Outlook Word Excel PowerPoint and Teams) Navan Slack and familiarity with Concur or other expense-reporting software.
Ability to remain flexible embrace change and manage uncertainty in a fast-paced environment.
Excellent time management planning and organizational skills with a keen eye for detail and accuracy.
Demonstrated ability to work autonomously handle complex assignments and show initiative and follow-through.
Strong interpersonal skills with the ability to develop and maintain positive relationships across the organization.
Discretion in handling sensitive and confidential material.

For a further discussion or to find out more contact Itishree Mohanty on or apply now.