Office Administrator
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Job Location:
Los Angeles, CA - USA
Hourly Salary:
$ 24 - 25
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Industrial Realty Group (IRG)is a nationwide real estate development and investment firm specializing in the acquisition development and management of commercial and industrial real estate throughout the United States.
The Office Administrator is responsible for the day-to-day operation of IRGs Corporate Office and serves as a central support resource across departments. This role ensures the office runs smoothly information flows efficiently and administrative processes are executed accurately and on time.
This position is ideal for a strong administrative professional who enjoys structure coordination and being the go-to person for keeping things organized without the expectations of an executive assistant role.
Primary Responsibilities
Office & Administrative Operations
- Manage the front desk including answering phones and greeting visitors.
- Open sort and distribute incoming mail and coordinate outgoing mail and overnight deliveries.
- Maintain office supplies kitchen areas and shared spaces.
- Schedule messenger services and coordinate office vendors.
- Plan and support internal meetings and events including logistics and materials.
Administrative & Departmental Support
- Prepare and distribute routine correspondence reports spreadsheets and presentations.
- Maintain organized real estate and corporate documentation with a high level of accuracy.
- Download and save monthly AP reports from the Accounting System.
- Assist Accounting and Legal teams with administrative tasks such as deposits payables and time entry.
- Support departments with special and ongoing projects as assigned.
Coordination & Communication
- Communicate with internal teams and nationwide offices to support administrative needs.
- Follow up on open items to ensure tasks are completed on time and accurately.
- Serve as a reliable point of contact for day-to-day office coordination.
Qualifications
- Highly organized with strong attention to detail.
- Comfortable managing multiple tasks and priorities.
- Clear and professional communicator.
- Proficient in Microsoft Word Excel Outlook and PowerPoint.
- Dependable adaptable and willing to take ownership of administrative processes.
IRG Realty Advisors participates in E- Verify. For more information on E- Verify please visit .
IRGRA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRGRA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other characteristic protected by state federal or local compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.) if you have a disability and would like to request an accommodation to apply for a position email.
All employment offers are contingent upon the successful completion of a background check which includes a seven-year lookback and a drug screening. These screenings will occur after the offer is accepted.
Required Experience:
Junior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
IRGRA is the largest management services company headquartered in the state of Ohio. Many of our properties have won awards and are recognized on historic registries. Currently managing over 100 million square feet of real estate space throughout 31 states.
