Administrative Assistant

The Administrative Assistant isresponsible for overseeing the IRG Corporate Office including but not limited to answering the phones opening and disseminating incoming mail gathering and sending outgoing mail and overnight deliveries managing office supplies and overall office organization. This role will also work with all departments on special and ongoing projects. Additionally you are expected to work with and communicate with allIRG team members to ensure proper coordination of these activities and projects.

Essential Functions:

• Manage coordinate and prepare communications and liaise with nationwide offices.
• Maintain open and direct contact with the CFO and executive management team.
• Plan and coordinate meetings and events (logistics prepare meeting materials/documents).
• Prepare and distribute presentations reports proposals spreadsheets correspondence and other documents.
• Maintain detailed real estate documents requiring high levels of accuracy.
• Download and save monthly AP reports from MRI (Accounting Software).
• Assist with creating deliverables for lenders and investors including drafting letters/documents and collecting and analyzing information.
• Assist with deposits and payables.
• Assist with entering time for the legal team.
• Manage the front desk and answer calls.
• Process incoming mail from USPS FedEx and UPS
• Schedule Messenger service
• Order office supplies and snacks and make sure the kitchen is clean and restored at the end of each day.

Performing and completing ad hoc requests/projects as needed

Qualifications:

Highly motivated and organized

Exceptional written and verbal communication skills including effective interpersonal and collaboration skills.

Attention to detail and accuracy.

Proficient in MS Word Outlook Excel and PowerPoint.

Ability to multi-task.

Open to change and willing to learn new skills.

Ability to follow up on pending issues.

Ability to meet deadlines.

IRG provides equal employment opportunities. Discrimination of any type will not be
tolerated. IRG is an Equal Opportunity / Affirmative Action employer. All qualified
applicants will receive consideration for employment regardless of race color religion
sex national origin sexual orientation gender identity disability protected veteran
status or any other characteristic protected by state federal or local compliance
with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.) if you have a
disability and would like to request an accommodation to apply for a position
email.

Required Experience:

Junior IC