Accounting Technician III

GJJ-/26; Fiscal Operations

Pueblo Community College is one of the most dynamic and progressive community colleges in Colorado. We continually strive to provide modern facilities state-of-the-art equipment and comprehensive technical and transfer programs that prepare students to enter the job market or transfer to a four-year school. Our faculty and staff are committed to student success offering quality classroom instruction and academic support.

CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1% Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White. As such we are interested in selecting the best candidate from a diverse pool.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from and addresses. If you do not have an email address then you will receive correspondence via US mail.

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
• Attractive health dental vision life and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

This position is responsible for developing approving implementing processing and evaluating College accounting and business service functions. This includes the collection of all monies due to the College maintenance of financial records and reports and related fiscal activities.

Financial Disbursements and Refund Processing

• Design implement and utilize processes to review and track disbursements for eligibility accuracy and reasonableness.
• Review student refunds to determine continued eligibility and initiate refund reversals through Bank Mobile when necessary.
• Reconcile Bank Mobile transactions with Banner to ensure accurate student account balances.
• Conduct regular analysis and investigation of disbursement discrepancies through collaboration with departments outside the supervisory chain.

Account Adjustments and Journal Entries

• Independently design and run queries using CCCS Banner reports and departmental communications to identify required journal entries.
• Prepare journal entries to correct mis-postings term-to-term adjustments late schedule changes tuition appeals account adjustments and institutional errors.
• Ensure accurate supporting documentation is attached to all journal entries.
• Advise departments on process improvements to reduce future adjustments and corrections.

Bank Mobile and Refund Resolution

• Review Bank Mobile returns and determine appropriate actions including reissuing refunds setting up liabilities or returning funds to Financial Aid.
• Process unclaimed refunds stale-dated checks and required journal entries.
• Research student refund preferences assist with customer file uploads update addresses and communicate with students to ensure successful refund delivery.

Cashiering and Third-Party Billing Support

• Interface daily with the Third-Party Billing position to support accurate billing collections and refunds.
• Serve as backup at the cashier window during peak periods or absences including phone coverage and telephone credit card processing.
• Train and monitor student employees including scanning collection documentation into BDMS.
• Work closely with the Third-Party Billing desk for guidance and coordination.

Accounts Receivable and Collections

• Review accounts receivable aging reports to assess collectability and verify transaction accuracy.
• Prepare and submit collection agency reports with supporting documentation.
• Send pre-collection notices final demand letters and collection bills in a timely and consistent manner.
• Reconcile balances with collection agency reports and resolve discrepancies.
• Post monthly collection payments to individual student accounts.
• Process hold releases once collection accounts are paid in full.
• Respond to collection agencies and past-due account holders inquiries.

Legal Bankruptcy and Tax Offset Processes

• Review bankruptcy accounts to determine eligibility for continued collection following debtor discharge.
• Prepare process and monitor legal accounts and the State tax offset process.
• Manage timing and overlap issues related to tax offsets and recently paid collection accounts.
• Coordinate with bankruptcy trustees and file court documentation related to Chapter 13 dividend interests.

Compliance and Records Management

• Assist with eBilling processes and ensure BDMS scanning retrieval and processing comply with CCCS requirements.
• Stay current with State of Colorado rules and regulations related to bad debt collections and financial compliance.

Residency Requirement:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.

This posting may be used to fill one or more similar positions in the future.

Comparative Analysis Process:Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill oral board writtenetc. subject to change based on number of qualified applicants. It is therefore very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties minimum and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application transcripts licensure supplemental questionnaire etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

IMPORTANT NOTE TO APPLICANTS:Former employees of the Colorado Community College System or one of its 13 colleges who were disciplinary terminated or resigned in lieu of termination must disclose this information on your completed application.

For information regarding Pueblo Community College Security including crime statistics for the Pueblo Fremont and Southwest Colorado Community College East and West campuses and surrounding areas please see the Pueblo Community College Campus Security website at: For a hard copy report please contact .