Executive Support and Project Coordinator

Newark, DE - USA

Monthly Salary: $ 76000 - 125400

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Job Classification:

Corporate - Administration

Reporting directly to the Chief Strategy Officer responsible for managing and leading the development and execution of the strategic roadmap and strategy for Prudential this role serves as the front-door to all external and internal requests for and activities of a senior-level executive.

The successful candidate will provide high-level administrative support including SVP-directed projects create executive level ready PowerPoints and documents US based and international travel arrangements meeting scheduling and expense reporting. They will also manage external relationships and demands. Utilizing high-level of functional knowledge in multiple disciplinary areas this individual works independently to resolve highly complex challenges and/or design back office operational procedures.

This role requires a high degree of discretion and judgement as well as masterful diligence. This challenging and high-profile position within the organization will interface with all members of the departments senior management team and senior executives across and outside the enterprise. This position requires an ability to effectively manage confidential information and demonstrated integrity and professionalism.

Key Responsibilities

Serves as departments principal point of contact for senior-most leaders internal and external to Prudential.
Manages calendars for principals including prioritization of meetings
Manages relationships with executive assistant and office management teams both internally and externally; manage relationships with Office of the CEO and other external CEOs/ Executives
Plan and schedule various high-level meetings with internal executives including Prudentials leadership team.
Utilizes storytelling and visualization skills to develop Board and executive leadership team ready PowerPoints from provided notes including expansion of content writing and formatting.
Coordinates domestic and internal travel arrangement and itineraries.
Prepare submit and track expense and travel vouchers.
Answer and screen incoming calls or requests and manage as appropriate.
Screen route and prioritize email and other written correspondence.
Provide advance-level editing for several types of high-level meetings.

Critical Skills

Proven ability to work in and succeed in a fast-paced and ever-changing environment.
Track of exceptional support for senior most-level executives
Strong communication skills both written and verbal
Advanced PowerPoint and MS Office suite of skills including data visualization skills.
Exceptional people skills with the ability to build relationships internal and externally.
Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability.
Forward thinking actively seeking opportunities for improvement and proposing solutions.
Strong organizational skills with meticulous attention to detail
Ability to establish and successfully navigate networks internally and externally.
Demonstrate ability to operate in a team environment working with other administrative and professional staff.
Possesses a high-level of initiative and ability to anticipate issues.
Proactive in providing realistic and potential solutions and making precise accurate and timely judgements.
Ability to work independently and manage his/her workload (and the work of others) under deadlines.

Qualifications

At least fifteen years of executive assistant experience supporting senior level executives.
Prior experience working in a corporate atmosphere is desirable.
The role will be Hybrid out of the Newark NJ location and requires flexibility.

#LI-Hybrid

What we offer you:

Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $76000.00 to $125400.00. Specific pricing for the role may vary within the above range based on many factors including geographic location candidate experience and skills.

Market competitive base salaries with a yearly bonus potential at every level.
Medical dental vision life insurance disability insurance Paid Time Off (PTO) and leave of absences such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting housing senior care finances pets legal matters education emotional and mental health and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period) after one year of service.

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program whereby an award if any depends on various factors including without limitation individual and organizational performance. To find out more about our Total Rewards package visit Work Life Balance Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Prudential Financial Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin ancestry sex sexual orientation gender identity national origin genetics disability marital status age veteran status domestic partner status medical condition or any other characteristic protected by law.

If you need an accommodation to complete the application process please email .

If you are experiencing a technical issue with your application or an assessment please email to request assistance.

Required Experience:

Job Classification:Corporate - AdministrationReporting directly to the Chief Strategy Officer responsible for managing and leading the development and execution of the strategic roadmap and strategy for Prudential this role serves as the front-door to all external and internal requests for and activ...