Event Coordinator
Share
Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Company Summary:
Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic we offer premium preventative care through comprehensive executive exams that combine advanced diagnostics AI-powered screenings and personalized physician consultationsall in a single efficient visit.
Weve also launched Dr. Gabi a groundbreaking AI health companion app now available in the App Store. Dr. Gabi is designed to put the worlds smartest kindest doctor in everyones pocketdelivering real-time personalized health and nutrition advice 24/7. Built with a prevention-first approach and grounded in both science and compassion Dr. Gabi is reshaping how people engage with their mission is to create a world where proactive affordable and deeply personal care is accessible to allwhether through a luxurious in-clinic experience or cutting-edge technology.
About the Role:
We are seeking a Par-time detail-oriented and organized Event Coordinator to support the planning and execution of Medicis signature events. This is an entry-level support-focused role ideal for someone with little to no prior event experience who is eager to learn help where needed and contribute to meaningful wellness-driven experiences.
You will assist with coordinating logistics tracking details communicating with vendors and internal teams and helping ensure our events run smoothly. Events include our annual gala womens wellness events and Medici Daya special experience where we invite potential clients to learn about wellness innovations and how Medici is changing role is perfect for someone who is highly organized dependable and enjoys behind-the-scenes work that makes events successful.
Key Responsibilities:
- Assist with planning and coordinating Medici events including:
- Annual Gala
- Womens Wellness Events
- Medici Day (client education and wellness experience)Support event logistics such as timelines checklists guest lists and schedules
- Help coordinate vendors venues catering décor and event materials
- Track event details to ensure nothing is missed before during or after events
- Assist with invitations RSVPs and attendee communications
- Support day-of event setup coordination and breakdown (as needed)Help maintain organized event files budgets and planning documents
- Assist leadership with administrative tasks related to event planning
- Communicate clearly with internal team members to ensure alignment
- Jump in where needed to support smooth execution of events
Qualifications:
- Strong attention to detail and ability to follow through on tasks
- Organized reliable and able to manage multiple small tasks at once
- Comfortable communicating via email phone and messaging tools
- Willingness to learn ask questions and take direction
- Ability to work independently while staying aligned with the team
- Interest in wellness healthcare events or hospitality is a plus
- Positive attitude and team-first mindset
Why Join Us
- Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes provides quick access to care and significantly reduces medical costs with ambitious growth trajectory we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.
Employment Details
- Start Date End Date: January March 6
- Hours: Approximately 15 hours per week
- Status: Temporary Part-Time
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
As a B2B health system, Medici offers unparalleled benefits for a company’s covered employees and their loved ones.
