Event Manager

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For assistance please contact the recruitment team at .

Minimum Hiring Annual Salary:

Maximum Hiring Annual Salary:

To attain the maximum annual salary employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• Acombination of related education on-the-job work experience certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits most are listed below:

Job Description:

Aims Community College actively supports an environmentthat embraces the Colleges Mission Vision Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environmentand have the skill sets necessary to be successful in this position.

Event Planning & Production:

• Coordinate and organize events on the Aims campus including department or program-sponsored events educational partnerships community outreach and private/corporate functions as approved and assigned.
• Provide exceptional customer service to prospective clients on the event planning process as needed by conducting tours providing booking instructions and information and reviewing detailed contract stipulations and information
• Provide consultation for prospective and confirmed clients about event layout and flow in event spaces.
• Create and manage the timeline program and task list for all assigned events
• Lead all event planning and production meetings and discussions for assigned events.
• Organize and lead collaboration with the Marketing and Communications team on event concept graphic design/production/printing and event marketing.
• Order and arrange all needed supplies for events.
• Coordinate audiovisual operation with Support Logistics staff.
• Secure and manage event-related volunteers and student employees as needed including day-of event coordination.
• Secure guest speakers and entertainment as needed; review speeches coordinate rehearsals and work with the communications team on approval of materials.
• Schedule and maintain communication with all parties involved with the preparation set up tear down and management of the event.
• Manage on-site production and vendor needs assist with day-of-event logistical moves and attend events as needed.
• Significant involvement in the planning and execution of all commencement activities and other college signature events.

Event Management & Administration:

• Assist with preparing or following budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests invoicing and reporting in coordination with the Events Staff Associate.
• Prepare and modify event contracts as requested in coordination with the Events Staff Associate.
• Serve as backup to event-related software and management.
• Create and revise room layouts/seating arrangements for each event as necessary in coordination with Support Logistics staff.
• Organize and manage the invitation registration and attendee check-in processes for assigned events.
• Conduct pre-event post-event and walkthrough meetings.
• Conduct event debriefs with key event stakeholders following each event.

Other Duties as Assigned

Minimum Qualifications:

• Bachelors degree in Management Hospitality or another related field; plus one year of related experience or an equivalent of education and/or work experience.
• Experience using event-related database software and web systems.
• Strong communication skills.
• Strong organizational skills and attention to detail.
• Financial management and budgeting skills.
• Flexibility and the ability to work nights and weekends.
• Ability to establish and maintain positive working relationships with faculty staff students and the general public.
• This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.
• Demonstrated problem-solving and decision-making skills in an event coordination capacity where high-level customer satisfaction is required and appropriately represent the campus.
• Superior time management multi-tasking and cross-team support skills.
• Ability to accomplish assigned projects independently.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Three (3) years of management or event planning experience.
• Experience working in a higher education setting.
• MP (Certified Meeting Planner) or other relevant event planning certifications.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the Work Experience section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in Additional Job Description section. This can be uploaded as part of your application materials in the My Experience section. If there are missing documents your incomplete application will not be considered. Per the Colorado Job Application Fairness Act you may redact information that identifies age date of birth or dates of attendance at or graduation from an educational institution.

For information on our hiring practices please visit our resource page: Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age ancestry color creed disability ethnicity familial status gender gender identity genetic information marital status national origin sex sexual orientation race religion or veterans status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986 if hired you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development short term projects meetings and substitute duties) which could amount to additional temporary pay.

Upon hire all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR physical and/or drug screen. Keep in mind a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.