Administrative Assistant Registrar (Avondale)

Job Title: Administrative Assistant Registrar

Classification: Classified Non-exempt

Reports To: Building/Program Administrator

This ten-and-a-half-month position provides administrative support to building administration to ensure efficient day-to-day operations. Responsible for managing and distributing enrollment information organizing and scheduling appointments and planning meetings.

Essential Functions:

Enrollment registration processing and assignment of fees and technology for the Virtual Program

Communicates with families interested in the Virtual Program

Performs Orientation for new Virtual Program families

Collects data and counts for Virtual Count days; reports information to building administrator

Distributes and tracks district technology to Virtual Program students

Manages courses added to computer systems (Tyler SIS and Edmentum)

Other Job Functions:

Manages Virtual Program student files

Coordinates with counselors on student course completion

Adds out-of-district courses to student transcripts in Tyler SIS for Virtual Program

Responds to student records requests

Creates Tech Tickets for technology issues and performs basic troubleshooting

Knowledge Skills and Abilities:

High school diploma or equivalent

Two to five years secretarial experience with strong electronic communication skills is preferred

Skilled in the operation of personal computers software and standard office equipment

Knowledge of office and records management

Ability to work independently be highly organized and able to prioritize work assignments

Ability to maintain verbal and written confidential information

Ability to follow verbal and written instruction and manage multiple tasks with frequent interruptions

Skill in grammar spelling and composition of office correspondence

Skill in problem solving

Physical/Emotional Requirements: The incumbent may be required to use the following requirements during any part of the working day: Speaking hearing visual reading writing word processing mobility consistency of temperament ability to work with a variety of problems at the same time stamina for working long hours and in stress producing environments.

Disclaimer: The performance responsibilities of this position are not limited to those outlined in this description and may include any other responsibilities assigned by the Board of Education the Superintendent or direct supervisor or his/her designee.

Required Experience:

Junior IC