Administrative Assistant
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Job Location:
Oak Creek, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Administrative Assistant
Oak Creek WI
Summary
Under the direction of the Office Manager the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively.
Essential Duties and Responsibilities
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as deemed necessary from time to time.
- Manage the administration of new job folders in electronic format including all programs and applications.
- Assist with new customer set-up (W-9 COI tax exemption if applicable).
- Assist with generating customer invoices accounts receivable and accounts payable.
- Assist with new vendor set-up.
- Prepare monitor and manage purchase orders.
- Set up and manage paper and electronic filing systems including recording information updating paperwork or maintaining documents such as correspondence or other material.
- Compile summarize and record information to include numeric calculations ensuring accurate uptodate information using EXCEL or other appropriate software.
Required Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office (Word Excel Outlook)
- Excellent verbal and written communication skills.
- Critical thinking and complex problem-solving required.
- Excellent interpersonal and customer service skills.
- Ability to work independently and collaboratively within a team.
- Ability to develop cooperative working relationships with others maintaining them over time.
- Ability to communicate effectively. Ability to effectively communicate with service team customers vendors and other employees within the organization.
- Ability to prepare correspondence reports memos etc.
Qualifications: To successfully perform this job an individual must be able to perform each essential duty satisfactorily.
Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit stand walk talk and hear. The employee is occasionally required to reach with hands and arms and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Hours
This position is full-time and is in-office.
We Make it Easy
Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.
As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
At MRA, we deliver best-in-class HR Services customized to meet your business needs – all at a price you can afford. Through our proven approach to HR excellence, we maintain a sole focus on delivering unmatched expertise and value to businesses – from small- to medium-sized businesse ... View more
