Data Management Assistant

San Mateo, CA - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

The Data Management Assistant at Panno Realty is responsible for maintaining accurate organized and up-to-date real estate data across company systems. They support property listings client databases transaction records lease agreements and financial documentation. The ideal candidate is detail-oriented highly organized and comfortable working with spreadsheets databases and property management software.

Key Responsibilities

Data Entry & Maintenance:
- Accurately input and update property listings tenant information sales transactions and lease details.
- Maintain and organize digital records of contracts agreements and property documents.
- Verify data accuracy and correct discrepancies promptly.
Database Management:
- Maintain CRM systems and property management software.
- Generate reports on property performance occupancy rates sales activity and client metrics.
- Ensure data consistency across platforms and systems.
Document Control:
- Organize electronic and physical files for properties transactions and compliance documentation.
- Track expiration dates for leases contracts permits and insurance policies.
- Assist in preparing documentation for audits or regulatory compliance.
Reporting & Analytics Support:
- Prepare weekly and monthly reports for management.
- Assist with compiling data for financial forecasting and property performance analysis.
- Support the marketing team with updated listing data and availability reports.
Quality Assurance:
- Conduct regular data audits to ensure completeness and accuracy.
- Implement data-cleaning procedures to remove duplicates or outdated records.
- Maintain the confidentiality of sensitive client and company information.
Administrative Support:
- Provide general administrative support to the sales leasing and property management teams.
- Coordinate with agents brokers and property managers to collect missing data.

Qualifications

Education:
- Associates or Bachelors degree in Business Administration Information Management Real Estate or related field (preferred).
Experience:
- 13 years of experience in data entry data management administrative support or real estate operations.
- Experience with property management systems or CRM software is a plus.
Technical Skills:
- Proficiency in Microsoft Excel Word and Outlook.
- Experience with database management systems.
- Familiarity with real estate software (e.g. Yardi AppFolio Salesforce) is an advantage.
Soft Skills:
- Strong attention to detail.
- Excellent organizational and time management skills.
- Strong communication skills.
- Ability to work independently and meet deadlines.

Job DescriptionThe Data Management Assistant at Panno Realty is responsible for maintaining accurate organized and up-to-date real estate data across company systems. They support property listings client databases transaction records lease agreements and financial documentation. The ideal candidate...

Job Description

Key Responsibilities

Data Entry & Maintenance:
- Accurately input and update property listings tenant information sales transactions and lease details.
- Maintain and organize digital records of contracts agreements and property documents.
- Verify data accuracy and correct discrepancies promptly.
Database Management:
- Maintain CRM systems and property management software.
- Generate reports on property performance occupancy rates sales activity and client metrics.
- Ensure data consistency across platforms and systems.
Document Control:
- Organize electronic and physical files for properties transactions and compliance documentation.
- Track expiration dates for leases contracts permits and insurance policies.
- Assist in preparing documentation for audits or regulatory compliance.
Reporting & Analytics Support:
- Prepare weekly and monthly reports for management.
- Assist with compiling data for financial forecasting and property performance analysis.
- Support the marketing team with updated listing data and availability reports.
Quality Assurance:
- Conduct regular data audits to ensure completeness and accuracy.
- Implement data-cleaning procedures to remove duplicates or outdated records.
- Maintain the confidentiality of sensitive client and company information.
Administrative Support:
- Provide general administrative support to the sales leasing and property management teams.
- Coordinate with agents brokers and property managers to collect missing data.

Qualifications

Education:
- Associates or Bachelors degree in Business Administration Information Management Real Estate or related field (preferred).
Experience:
- 13 years of experience in data entry data management administrative support or real estate operations.
- Experience with property management systems or CRM software is a plus.
Technical Skills:
- Proficiency in Microsoft Excel Word and Outlook.
- Experience with database management systems.
- Familiarity with real estate software (e.g. Yardi AppFolio Salesforce) is an advantage.
Soft Skills:
- Strong attention to detail.
- Excellent organizational and time management skills.
- Strong communication skills.
- Ability to work independently and meet deadlines.