Director, Finance & Administration

The Harris County Office of Managed Assigned Counsel (MAC) supports attorneys in treating clients with dignity and respect through high-quality legal and holistic representation to persons accused of a crime who are unable to afford an attorney. The Finance & Administration Director performs senior-level professional assistance for the MAC. Work involves managing high-level administrative operations of MAC including management of financial/budget management procurement accounts payable information technology human resources functions and administrative services. This role is responsible for the administration of all human resources process and responsible of all aspects of the development implementation and responsible of the annual budget management and accountability; processing of accounts payable and receivable; ensuring effective and accurate financial reporting; and monitoring inventory. This position assigns and supervises the work of other department staff including administrative services staff and the information technology team. This position interprets/composes policies and procedures and makes administrative decisions as appropriate. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Perform other duties as assigned by the Executive Director.

Duties and Responsibilities:

• FINANCIAL: Management responsibilities of financial/budget management procurement contracts accounts payable accounts receivable invoice management PCard expenses grant expenses asset management and audit compliance. Manage personnel budget estimates and fiscal notes. Establish work methods priorities determine methodologies and techniques for performing budget evaluations. Examine budget estimates for completeness accuracy conformance with procedures and regulations and performance measures. Collaborate with the department head on budget deviations problems and events likely to affect operations; and measures effect on the departments mission and resources. Develop establish and implement goals and objectives consistent with the departments strategic plan and develop standards for achieving such goals.

• HUMAN RESOURCE (HR):Oversee coordinate review and recommend human resources personnel actions ensuring conformity with agency state and federal regulations. Plan develop coordinate and implement initiatives and strategic projects related to HR. Manage HR functions such as on-boarding off-boarding prepare compensation budgets payroll processing benefits position classification HIPPA compliance human resource compliance verification of employment employee relations matters (i.e. FMLA PPL leave disciplinary actions unemployment claims) job descriptions job postings interview and exit interviews career development maintaining personnel files and create department personnel polices maintain confidential and sensitive information; develop and analyze department HR processes and/or other HR related duties. Prepare maintain and distribute various human resources correspondence and reports including oversee HR staff.

• ADMINISTRATIVE:Manage the acquisition of provisions (supplies furniture equipment phones) legal/literature subscriptions staff licensees reconciliation inventory management logistical support scheduling calendar and meeting coordination facility management work safety compliance security access parking coordination professional development mandated compliance and collaborate with other county departments. As needed respond to legislative inquiries and requests for information. Work involves establishing developing policies procedures and guidelines; establishing priorities standards and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities and/or MAC functions. Manage employee security access digital account arrangements equipment orders equipment setup and assignments. Direct evaluate supervise cross-train and oversee Administration Program staff and activities and/or business functions on a periodic basis.

• TECHNOLOGY: Manage digital account arrangements equipment orders/setup/assignments oversee troubleshoot technology requests process provide audio/visual/software resources application development requests technology project management/training and ensure systems integrity Supervise information technology staff work related to assist panel attorneys seeking help with software or computer-related issues work in conjunction with other county departments as it relates to MACs information technology needs.
  
  

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Education and Experience:

• Bachelors Degree from an accredited four-year college or university with major coursework in related fields public service or business administration.

• Experience in the management and direction of a program.

• Ten (10) years of financial planning and budgetary management.

• Five (5) - ten (10) years of experience in accounts payable and accounts receivable.

• Five (5) - ten (10) years of leadership experience in human resources.

• Ten (10) years of experience in a supervisory role.

Knowledge Skills and Abilities:

• Knowledge of county regulations relevant to program activities and/or business functions; and the principles and practices of public administration and management.

• Skill in establishing plans and setting objectives and goals that support an overall business strategy.

• Ability to direct and organize program activities and/or business functions; to establish goals and objectives that support the strategic plan; to identify problems evaluate alternatives and implement effective solutions; to develop and evaluate policies and procedures; to prepare reports; to communicate effectively; and to supervise the work of others.

• Experience in Legistar AIP Automated Invoice Processing OpenText Content Suite Platform ReScan Plus Intelligent Capture PeopleSoft and/or AI.

• This job work environment operates in a professional office environment where the use of standard office equipment such as IT equipment computers phones photocopiers scanners fax machines and filing cabinets is routine. The job work environment/location may vary and operate off site: ex. other county facilities by court off-site client visits jail visits outreach locations office location may change depending on the assignment. Travel may be required to visit clients or for off-site meetings.
• The physical demands associated with this job includes occasional sitting standing walking lifting bending and moving of objects weighing up to 30 pounds. Full-time in-person position with occasional weekends holidays and overtime may be required based on the specific needs and demands of the department. This position is in-person and predominantly in an office environment where the use of standard office equipment such as computers phones printers photocopiers scanners fax machines and filing cabinets is routine. There is occasional travel to other Harris County and non-county facilities to assist with needs.

• Reports To Position: Administrative Program Executive Director

• Supervises Positions: Administrative Program staff e.g. Administrative Assistant(s) Receptionist information technology