Operations Assistant

The Operations Assistant is responsible for overseeing all administrative activities that support scheduling installation and warehouse teams on a day-to-day basis. This position requires a high level of detail and organization along with an exceptional time management ability.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Timesheets and daily paperwork:
• Enters all timesheets for installation warehouse service accounts and subcontractors
• Reviews sub-contractor invoices for accuracy and completeness
• Flags all overtime and reviews with the Installation Manager for accuracy reporting and completeness
• Verifies that time entered on warehouse and admin order numbers are accurate
• Completes Bi-weekly audits and reviews payroll with the Installation and Warehouse Managers
• Reviews completeness and clarity accuracy of time order numbers and non-billable reason code documented
• Reviews and assigns responsible party for delivery tickets not returned bi-weekly
• Daily review of the Hedberg delivery ticket report and monitors the installation crews for completeness and scheduling team for accurately assigning the order/ lines scheduled
• Runs the delivery ticket not returned report to keep on track for month end close out
• Uploads all discrepancy reports pictures and any critical job related information to the order
• Works closely with the Installation and Warehouse Manager the scheduling team and any other departments that need complete information to process timesheets and or paperwork
• Monthly review of all the fuel receipts and EZ-pass statements
• Truck/ van maintenance and truck/van spreadsheet management
• Reviews invoice repairs and makes the necessary recommendations
• Maintains an accurate drivers record file
• Enters labor chargeback for Steelcase through I-Village laser process
• Other duties as assigned

Required Qualifications

• High School Diploma/GED.
• Minimum 1 year support/operations experience.
• Proficiency in basic computer software platforms including MS Office Suite and Adobe products.
• BA/BS degree in business or related field preferred.
• Displays solid interpersonal skills and works well in a team environment.
• Excellent problem solving skills organizational and administrative skills; ability to follow through in a multi-task organization.
• Uses clear and professional communication both verbal and written.

About Us

Corporate Interiors is a customer-focused organization specializing in workplace environments. From our foundation in 1985 our shape progression and prosperity have been formed by listening to the marketplace and understanding the strategic direction of the clients we serve. Corporate Interiors is widely recognized as the largest re-manufacturer of office furniture in the Philadelphia Region. The Company partners with clients to provide inspirational workplace environments. This encompasses an extensive collection of workspace furniture solutions; architectural solutions; custom millwork; flooring; audio visual integrations; comprehensive in-house design and project management capabilities; and manufacturer of eco-friendly new furniture. Corporate Interiors offers industry leading benefits to eligible employees including:

• Medical Dental and Vision Insurance
• Company Paid Life Insurance
• Company Paid Disability Insurance
• Paid Time Off
• Paid Holidays
• 401(K) and Profit Sharing Plan
• And More! Check out our benefits offerings on our careers page.

EOE/AA Employer/Veteran/Disabled. Corporate Interiors is committed to providing a work environment that is free from unlawful discrimination and harassment in any form. Corporate Interiors will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA you are encouraged to contact us at or .