Finance Administrator
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Finance Administrator NxaTel
Role Overview
The Finance Administrator is responsible for supporting the day-to-day financial and administrative operations of NxaTel. This role focuses on accurate execution across billing receivables supplier payments stock and asset administration and financial controls.
The position is hands-on and process-driven requiring strong attention to detail reliability and the ability to work across teams. While this role does not include supervisory responsibilities it plays a critical role in ensuring financial accuracy compliance and operational efficiency within the business.
Key Responsibilities
1. Billing & Revenue Administration
Prepare and process all customer billing cycles accurately and on time.
Manage third-party expenses related to billed customers and ensure correct allocation and reconciliation.
Monitor outstanding receivables and actively follow up on overdue accounts.
Prepare and maintain billing collections and credit note reports.
Update debtor and collection reports regularly.
Generate and post monthly invoice upload files.
Post receipts and ensure debtor records remain accurate and up to date.
Escalate unresolved or high-risk overdue accounts through internal escalation processes or approved third-party collectors.
Track overdue accounts and prepare a weekly Top 20 overdue clients report.
Respond to and resolve billing queries clearly and professionally.
2. Supplier & Payables Administration
Process supplier invoices and ensure payments are prepared in line with agreed terms.
Assist with procurement administration including collecting supplier quotations and supporting purchase approvals.
Maintain accurate supplier records in accordance with financial policies.
Reconcile supplier statements and resolve discrepancies promptly.
3. Stock & Asset Administration
Capture and maintain stock records including purchases and usage tracking.
Assist with stock reconciliations and reporting.
Maintain accurate asset records and support the upkeep of the asset register in collaboration with IT and Operations.
Ensure assets are correctly recorded tagged and accounted for.
4. Expense & Cashflow Controls
Administer petty cash ensuring proper documentation approvals and reconciliations.
Capture and track business expenses in line with company policies.
Support cashflow monitoring through accurate data capture and reporting.
Adhere strictly to internal controls and financial procedures.
5. Pricing & Cross-Functional Support
Maintain pricing files and ensure updates are accurately captured.
Support the communication of approved pricing changes to relevant teams.
Assist with preparing financial data and reports for management and cross-functional teams.
6. Administrative Support
Provide general office and finance-related administrative support.
Assist with procurement coordination and documentation.
Support executive and operational teams with financial and administrative queries.
Follow and uphold administrative SOPs and company policies at all times.
Requirements
Requirements
Skills & Attributes
Strong administrative and organisational skills.
High attention to detail and accuracy.
Good written and verbal communication skills.
Strong sense of accountability and reliability.
Ability to work under pressure and manage multiple priorities.
Analytical mindset with a practical problem-solving approach.
Positive attitude with a willingness to learn and grow.
Benefits
UIF contributions.
After permanent appointment: Provident Fund with Funeral Cover.
Required Skills:
Requirements Skills & Attributes Strong administrative and organisational skills. High attention to detail and accuracy. Good written and verbal communication skills. Strong sense of accountability and reliability. Ability to work under pressure and manage multiple priorities. Analytical mindset with a practical problem-solving approach. Positive attitude with a willingness to learn and grow.
Company Industry
IT Services and IT Consulting
Key Skills
- Forecasting
- Financial Services
- GAAP
- Accounting
- IFRS
- Regulatory Reporting
- Financial Analysis
- Financial Modeling
- Budgeting
- Financial Report Interpretation
- Financial Management
- Financial Planning
