Litigation Administrative Assistant #ESF7948

• Join a national powerhouse with 1000 attorneys!
• Tackle high-stakes litigation and billion-dollar deals!
• Accelerate fast with hands-on client exposure day one!
• Work in a supportive high-performing legal team!
• Competitive pay top-tier benefits and bonus potential!
• Culture that values collaboration growth and inclusion!

Summary:

The Litigation Administrative Assistant provides comprehensive administrative clerical and litigation support to attorneys in a fast-paced civil litigation practice. This role is critical to maintaining organized case files managing court filings supporting discovery and ensuring smooth daily operations. The ideal candidate brings strong litigation experience excellent attention to detail and the ability to manage multiple priorities under strict deadlines.

What You’ll Do:

• Prepare edit format and proofread legal correspondence pleadings and litigation documents.
• Maintain accurate and organized electronic and physical case files.
• Perform electronic filing in federal state and local court systems.
• Manage discovery documents including downloading uploading organizing and tracking productions.
• Handle incoming and outgoing mail document productions and file management.
• Schedule meetings depositions and court-related events; maintain attorney calendars.
• Communicate professionally with clients courts vendors and internal team members via phone and email.
• Assist with trial preparation including document organization and exhibit management.
• Support client billing processes monitor accounts receivable and assist with collections as needed.
• Process expense reports perform conflict checks and open and close client matters.

Experience You’ll Need:

• Minimum of 3–5 years of experience supporting attorneys in a litigation environment.
• Prior experience in civil defense litigation is required.
• Strong knowledge of court filing procedures and litigation workflows.
• Advanced proficiency in Microsoft Word Excel and PowerPoint.
• Experience with document management systems such as iManage FileSite Dropbox and/or OneDrive preferred.
• Excellent written and verbal communication skills including strong grammar and proofreading ability.
• Exceptional organizational skills and attention to detail.
• Ability to manage high-volume workloads and meet tight deadlines independently.
• Strong initiative professionalism and work ethic.