Executive Assistant

Date Posted:

Country:

United States of America

Location:

MA132: Tewksbury Ma Bldg 2 Sudbury 50 Apple Hill Drive Sudbury - Building 2 Tewksbury MA 01876 USA

Position Role Type:

Unspecified

U.S. Citizen U.S. Person or Immigration Status Requirements:

Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required as only U.S. citizens are eligible for a security clearance

Security Clearance:

Secret - Current

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

Raytheon is seeking a highly motivated and seasoned Executive Assistant. This position provides executive-level administrative support to the Lower Tier Air and Missile Defense Sensors (LTAMDS)/GhostEye Vice President. The Executive Assistant will be expected to work with others building and maintaining relationships as they work closely accurately and when necessary independently within broadly defined guidelines. The Executive Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the Vice President. A faster-than-average pace will be the norm for this position and a high attention to detail is critical as work will often need to be handled quickly correctly and efficiently with little to no supervision even when shifting circumstances might demand a reprioritization of tasks. Following up carefully closely and respectfully is required to ensure quality work products are delivered.

This position is an onsite role located in Tewksbury MA.

What You Will Do

• Effective calendar management managing complex executive schedules understanding priorities scheduling meetings and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) available off hours as needed ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings includes booking conference room escorting visitors printing materials connecting Zoom calls organizing catering and other needs
• Preparing documents and presentations for leadership as needed
• Maintaining accurate team documents such as department files correspondence contact lists and organizational charts
• Attending executive meetings as needed taking meeting minutes and distributing action items to attendees
• Establish a collaborative working relationship with the Executive Assistant supporting the VPs direct reports ensuring alignment with program objectives to enable seamless coordination and flawless execution between both roles.
• Resourceful in getting answers to questions and communicating them effectively while anticipating needs and being proactive.
• Handle confidential information with maturity discretion and a high degree of professionalism
• Proactive email management while alerting the executive to priority actions
• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within the enterprise and portfolio and proactively create a support infrastructure for effective coordination
• Collaborate as a proactive team player maintaining flexibility and a results-oriented approach while also working independently with minimal supervision
• Utilize strong written and verbal communication skills
• Manage conflicting priorities and deadlines efficiently balancing multiple tasks while meeting organizational goals and timelines
• Minimal travel could be required for this role outside of Tewksbury MA.

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• 5 years experience with Microsoft Office Suite
• 5 years experience managing calendars expenses and domestic/international travel as an executive assistant
• Active and transferable U.S. government issues security clearance is required prior to start date. U.S. citizenship is required as only U.S citizens are eligible for security clearance.
• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position

Qualifications We Prefer

• Concur system expense reporting experience
• Experience working in a defense or government agency
• Project management experience
• Familiarity with Raytheon policies procedures forms and processes
• Experience working with remote employees and managers
• Ability to learn processes and tools quickly with minimal training

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value: Trust Respect Safety Accountability Collaboration and Innovation.
• Not Relocation Eligible Relocation assistance not available

This position is an onsite role located in Tewksbury MA and Not Relocation Eligible.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 56000 USD - 112000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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