Assistant Club Director

Position Summary

The Assistant Club Director provides assistance to the Club Director in the overall daily operations of the Club to support Youth Development Outcomes consistent with organizational goals and mission. The positions primary function is on program implementation service delivery supervision and training of interns & volunteers and facilities management. This position requires high energy enthusiasm for BGCLCs mission and the ability to adapt.

Essential Duties and Major Responsibilities

• Always ensure the physical and emotional health and safety of Club members.
• Promote and stimulate program participation; while ensuring the five key elements for positive youth development occur daily: fun supportive relationships safe and positive environment opportunities & expectations and recognition.
• Provide guidance and act as a role model/mentor to assure conduct safety and development of all members.
• Manage facilities and equipment to ensure a productive and clean work environment reporting major issues to the Club Director.
• Maintain close professional daily contact with all staff members supervisor and volunteers to communicate on Club operations and the needs of members.
• Adhere to all BGCLC policies and procedures.
• Responsible for the day to day flow of Club programs adjusting when necessary and guiding staff through transitions.
• Assist the Club Director in dealing with discipline issues and parent communications.
• In the absence of the Club Director day to day Club management will fall to the Assistant Club Director.
• Assistant Club Director will be responsible for overseeing a second site in summer if applicable.

Program Development Implementation and Evaluation:

• Effectively create implement and administer programs services and activities for members and visitors ages 6-18.
• Work with Club Director Club staff to schedule and collaborate on programs.
• Evaluate programs and report program effectiveness using BGCLCs impact assessment form.
• Implement one BGCLC impact assessment per year; program must be created by the Assistant Club Director.
• Ensure required programming to meet grant requirements are implemented and compile necessary reports.

Leadership:

• Oversee the functions of the front desk and/or Club entrance. This includes staff assigned to this area safety systems customer service and appearance.
• Oversee and assign any interns and practicums to specific program areas.
• Ensure a productive work environment by participating in all staff meetings.
• Work with the Volunteer Coordinator to enhance all areas of the volunteer program to include recruitment retention and recognition.
• Provide input in the budget planning process and control program and activity expenditures within the approved program budget.
• Consult with parents/guardians concerning member and Club issues.
• Represent BGCLC at community events when needed i.e. local parades open houses school events community fairs etc.
• Regularly meet with local school support staff including counselors on youth behavior and implement plans for improvement follow-up on progress.
• Initiate and plan monthly Club family nights utilizing resources in the community for family enrichment.
• Assist with food service in the Club following all Food Bank/Health Department safe food
• handling protocols.
• Adhere to BGCLC standard safety protocols and assist with emergency drills.
• Assist in implementing and creating member behavior and safety plans as needed.

Administration:

• Ensure the front desk area is clean organized safe and functioning efficiently to give both youth and parents a good first impression.
• Ensure accurate membership information is entered into membership tracking on a regular basis.
• Maintain and manage waitlists (if applicable) following up on questions and phone calls to parents and guardians.
• Conduct new member/family orientations.
• Promote Club programs to youth and parents specifically field trips family nights special events etc.
• Provide program information i.e. stories pictures statistics etc. for community marketing materials and grant reports.

Additional Responsibilities:

• Work special events as required by the organization sometimes outside of normal working hours.
• May be required to drive a Club van.
• Will handle financial transactions.
• Consult with parents concerning Club issues.
• Assist with other duties as assigned.

Education

• 4 year college degree or equivalent experience.

Experience

• 6 months previous experience working with a diverse population of youth.
• 6 months of experience in youth development and/or nonprofit work.
• 6 months of direct school age youth service experience and a demonstrable record of planning and implementing youth programs required.

Specialized Skills

• Ability to motivate youth and manage behavior problems.
• Ability to implement quality programs for youth.
• Ability to build and maintain relationships with youth parents and stakeholders.
• Able to effectively handle public relations.
• Mandatory CPR and First Aid Certifications.

Other Requirements

• Valid State Drivers License.
• Spanish speaking is highly desired.
• Candidates must be able to pass a drug test that includes screening for marijuana criminal and driving records investigations and reference checks.