Purchase Executive

Job Purpose:

The Purchase Executive at Xpertz Ankur Lighting is responsible for timely procurement of lighting products electrical components raw materials accessories packaging materials and services required for factory production projects showroom sales and dispatch operations. The role ensures right quality right quantity right price and right time while maintaining vendor discipline and system accuracy.

Key Responsibilities:

1. Procurement & Sourcing

- Procure lighting components fixtures drivers LEDs profiles wires accessories packaging and consumables

- Source materials from local vendors manufacturers importers and job workers

- Obtain multiple quotations and prepare comparative statements

- Negotiate prices delivery schedules credit terms and replacements

2. Purchase Order Management

- Raise Purchase Orders (POs in ERP/Zoho as per approved indents

- Share PO with vendors and ensure acknowledgement

- Track open POs and follow up for timely dispatch

- Ensure urgent and project-based material requirements are prioritized

3. Coordination with Internal Teams

- Coordinate with Production for BOM and production planning

- Coordinate with Sales & Projects for project-specific materials

- Coordinate with Stores for GRN shortages and rejections

- Coordinate with Accounts for invoice verification and payment follow-ups

4. Vendor Management

- Maintain approved vendor list for lighting and electrical materials

- Evaluate vendor performance on price quality delivery and service

- Develop alternate vendors to avoid dependency and delays

- Resolve vendor-related issues and discrepancies

5. Inventory & Cost Control

- Monitor stock levels to prevent production stoppage or overstocking

- Support cost optimization through alternate sourcing and bulk purchasing

- Ensure material procurement aligns with company budgets and targets

6. Documentation & Compliance

- Maintain complete purchase documentation (PO GRN Invoice Challan)

- Ensure GST compliance correct HSN codes and pricing accuracy

- Support internal audits and statutory inspections

7. System & Reporting

- Update all purchase-related entries in ERP/Zoho accurately

- Prepare daily and monthly purchase MIS

- Share pending PO aging and vendor reports with management

Desired Skills & Competencies:

- Strong negotiation and vendor handling skills

- Good understanding of lighting and electrical materials

- Ability to handle multiple priorities and urgent requirements

- Strong follow-up and coordination skills

- Proficiency in MS Excel and ERP/Zoho systems

Qualification & Experience:

- Education: Graduate / Diploma in Commerce Supply Chain or Engineering

- Experience: 25 years in purchase role preferably in lighting electrical or manufacturing industry