Administrative Assistant III Bilingual (ENFR) Contrat 12 months

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6500 globally we relentlessly focus on enabling innovation through the services we deliver while actively looking for new opportunities that will enable innovation for our clients businesses. Globally we manage over 320 million square feet of client portfolios across 30000 locations in North America Europe Middle East Australia and Asia.

Further information is available at

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking handling and coordinating shipments placing orders for equipment uniforms and supplies purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

Daily monitoring of administrative email box and process all requests in timely manner

Coordinate corporate initiatives throughout their region

Support Regional Operations Managers in the onboarding and offboarding of employees

Coordinate with other support departments within BGIS

Continuous updating of administrative documentation and trackers based on requests and provided reports

Coordinate regional shipments of supplies to employees efficiently and timely

Assist in ordering uniforms and providing proper PPE to employees

Assist with Trade and HSE certification management through tracking system

Update Team Members information when required and inform all departments where necessary

Process Purchase Requisitions in various systems

Assist in Purchase Card management

Assist in documentation translation when required

Other related general administrative duties as required

Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

Requires three (3) to five (5) years of administrative experience

High school education completed

Excellent computer skills proficient with MS Office

Ability to work independently with little or no supervision

Excellent interpersonal skills

Problem solving skills

Effective leadership skills when working in a group

Strong time management skills and organizational skills

Strong professional written and verbal communication skills

Strong customer focus

Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

None required

At BGIS we believe that diversity and inclusion is a key business driver such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of

all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

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