Contracts & Grants Coordinator (0081431)

Title: Admin & Fiscal Support Spec (Contracts & Grants Coordinator)

Position Number:*

Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI) Office of Research Services (ORS) - Contracts & Grants

Location: Manoa Campus

Date Posted: December 22 2025

Closing Date: January 5 2026 @ 11:59pm

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

(NOTE: ** denotes Essential Functions)

1. **Assists in reviewing identifying and determining whether all aspects of the proposal and budget are compliant with funding solicitations applicable governmental laws rules and regulations and sponsor and UH policies.
2. **Facilitates the creation update correction and maintenance of database records for extramurally sponsored proposals awards subawards and related documents.
3. **Initiates award record creation during the intake process to streamline workflow efficiency by assisting with initial data entry tasks from specialists enabling faster case progression and minimizing backend corrections.
4. **Provides timely and accurate status updates to field personnel by proactively managing intake documentation and ensuring consistent data quality supporting field coordination and reducing processing errors during final review.
5. **Serves as a source of support for proposal award and subaward management (e.g. status inquiries coordinating document execution following up on status of half executed documents unfunded proposals and pending compliance issues; ensuring fully executed documents are complete and unaltered recording/filing documents in official extramural document repository).
6. **Assists in reviewing and submitting of post-award change requests to extramural sponsors and acts as an institutional liaison with extramural sponsors for post-award changes that require institutional oversight.
7. **Follows up with appropriate UH personnel to ensure compliance with award conditions e.g. required reports.
8. **Maintains up-to-date pending and completed data for all workload assignments and upon request provides periodic reports of individual workload status and progress for administrative and institutional use.
9. **Participates in testing of institutional systems related to extramural proposals and awards and reports on testing results clearly and in a timely manner.
10. **Participates in training relative to extramural proposals awards subawards; and applicable governmental laws rules and regulations and UH policies.
11. Other duties as assigned.

Minimum Qualifications

Education and Professional Work Experience:

Knowledge Skills and Abilities:

Supplemental Minimum Qualifications

Desirable Qualifications

To Apply:

Select the Apply button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:

• Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
• Resume/CV: A current professional resume or curriculum vitae.
• Professional References: The names telephone numbers and email addresses of three (3) professional references.
• Unofficial Transcripts:Copies of unofficial transcripts are required for the application though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
  • Foreign Credential Evaluation: For degrees earned outside the U.S. you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.

Important Note: To protect your privacy do not include any photos Social Security Numbers or dates of birth in your packet. Only the most recent application will be reviewed and all submitted materials become the property of the University of Hawaii. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.

Inquiries:

Amy Trimble;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: