Administrative Assistant

Administrative Assistant

Unlock Your Potential!

Become an Administrative Assistant at Plan A Senior Care Staffing and Recruitment

Are you ready to embark on a thrilling career journey and make a real difference in the lives of seniors Look no further than Plan A Senior Care Staffing and Recruitment. We are Canadas leading senior care staffing strategy.

As an Administrative Assistant youll be a key player in a dynamic and growing environment. Serving as the primary point of contact for the Plan A Corporate office you will handle phone calls and in-person interactions with professionalism patience and a strong customer focus. An energetic organized and creative approach will be essential for fitting into our collaborative culture and ensuring operational efficiency.

At Plan A we aim to transform the Senior Care environment and were seeking your assistance in achieving this goal. We are seeking a positive and dynamic Administrative Assistant to collaborate with our team in providing an exceptional customer experience with every interaction. The perfect candidate is a self-starter team-oriented individual who excels in a collaborative setting and is prepared to bring their enthusiasm to work.

Salary: $45 000 - $55 000

Perks and Benefits:

• Extended medical and health coverage that includes medical dental and vision.
• Life and Disability Insurance.
• Competitive Vacation Plan.
• 4 paid personal days/year.
• Continuous training and professional development.

What we are seeking from you:

• Serve as the first point of contact for internal and external calls and inquiries efficiently triaging and tracking requests.
• Assist with the coordination and scheduling of vendors travel and other requirements for conferences.
• Assist with KPIs for the franchise system. Measure and determine potential areas of improvement.
• Maintain the Plan A Operations Manual and other key resources.
• Monitor various locations email inbox sort and reply to emails and screen job applications.
• Complete telephone pre-screen interview schedule interviews for potential candidates.
• Manage the senior staff managers and interviewers schedules on Calendly.
• Schedule and coordinate meetings appointments and events managing all related logistics.
• Prepare meeting documents agendas correspondence presentations (PowerPoint) and edit reports/publications.
• Take and distribute meeting minutes as required.
• Maintain and update contact lists.
• Assist with month-end duties including managing Staff Pool and Recruitment metrics.
• Organize and maintain files including sorting filing retrieving documents and managing receipts.
• Provide information on Plan As policies and procedures to employees and partnered homes.
• Develop proficiency in StaffStat software.
• Monitor and respond to general email accounts and inquiries.
• Ability to manage multiple calendars.

What you bring:

• Minimum of two years of experience as an Administrative Assistant.
• Must have a post-secondary diploma or degree in office administration or business administration.
• Must have proficiency in Microsoft Office Suite.
• Positive attitude with strong collaborative skills.
• Ability to take initiative be self-directed adaptable and innovative.
• Strong interpersonal skills including flexibility and teamwork.
• Excellent time management prioritization and organizational skills especially during high workload periods.
• Outstanding communication presentation and problem-solving abilities.
• Proficiency in French is considered an asset.

Apply today!

Plan A welcomes diversity and inclusion in the workplace and encourages applications from all qualified individuals including visible minorities Indigenous People and persons with disabilities. To request more information on our accessibility policies or to discuss any accommodations you may require to participate in the recruitment process (including alternate formats of materials or accessible meeting rooms) contact our Director of Operations Jason Bergeron:

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: Experience:

Junior IC