Administrative Office Manager

Ottawa - Canada

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

POSITION SUMMARY

The Administrative Office Manager is responsible for overseeing all office administrative and clerical operations to ensure the location runs efficiently compliantly and with strong internal controls.

This role serves as the operational backbone of the businesssupporting payroll job management accounting administration benefits coordination office staffing and compliance. The Office Manager partners closely with the General Manager Project Managers and field teams to keep work flowing people paid correctly and financial processes accurate and timely.

The ideal candidate is organized dependable detail-oriented and capable of leading office operations in a fast-paced restoration environment.

ABOUT WINMAR

WINMAR Property Restoration Specialists is a national leader in disaster restoration and construction services across Canada. With decades of experience and a trusted reputation among insurers municipalities commercial partners and homeowners WINMAR delivers restoration work the right waysafely professionally and to the highest standards.

Each WINMAR location operates as a high-performance business unit within a proven national framework. Our leaders are empowered to own results build markets and scale responsibly while maintaining the integrity and operational discipline of the WINMAR brand.

OBJECTIVES

Maintain Accurate Job Administration by ensuring timely and complete job setup data entry and documentation.
Oversee Payroll Processing to ensure accurate compliant and on-time payroll for all staff.
Manage Timesheet Collection and Validation for office and field personnel.
Administer Benefits Enrollment and Changes accurately and confidentially.
Oversee Accounts Receivable & Payable Processes including invoicing deposits and statement preparation.
Support Collections Efforts by tracking outstanding balances and following established processes.
Recruit Onboard and Train Office Staff as required to support business needs.
Supervise and Support Office Team Members maintaining accountability and service standards.
Ensure Compliance with Health & Safety Documentation and administrative requirements.
Support Marketing Administration including document coordination and basic tracking.
Maintain Organized Office Systems for files records and digital platforms.
Serve as a Reliable Administrative Partner to the General Manager and leadership team.

COMPETENCIES

Administrative & Office Management
Payroll & Timekeeping Accuracy
Basic Accounting & Financial Administration
Attention to Detail
Confidentiality & Professional Judgment
Organization & Time Management
Written & Verbal Communication
Problem Solving
Staff Supervision & Coordination
Process Adherence
Computer & Systems Proficiency
Reliability & Accountability

EDUCATION AND EXPERIENCE

13 years of experience in an administrative office management or clerical role
Strong computer skills and comfort working with office software and job management systems
Ability to read write and speak English fluently

Preferred:

Experience supporting construction restoration or trades-based businesses
Exposure to payroll processing invoicing AR/AP or benefits administration
Prior experience supervising office staff

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer

POSITION SUMMARYThe Administrative Office Manager is responsible for overseeing all office administrative and clerical operations to ensure the location runs efficiently compliantly and with strong internal controls.This role serves as the operational backbone of the businesssupporting payroll job m...