Contract AdministratorOps Specialist, People Operations

Job Description: JOB DESCRIPTION Job title: Contract Administrator/Ops Specialist People Operations Reporting to: VP People Operations Department: People Inclusion and Culture Location: California (Woodland Hills or Santa Monica) Description: We are UMG the Universal Music Group. We are the worlds leading music everything we do we are committed to artistry innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music music publishing merchandising and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters and we produce distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How we LEAD: Our commitment to innovation extends to our first-class People Inclusion and Culture team which is currently seeking a Contract Administrator / People Operations Specialist. The People Operations team is a fast-paced technology and process-improvement driven team that executes a high volume of work with incredible accuracy while still maintaining flexibility in a dynamic environment. This is a great opportunity to play a central role in our employees experience in all the work that People Operations performs whether a big project or day-to-day transactional tasks. The Contract Administrator/Specialist is responsible for managing the full life cycle of employment related agreements across the organization. This role ensures accuracy compliance timely execution and proper documentation of all employment contracts. The Contract Administrator collaborates with People Business Partners Legal People Operations Payroll and IT to support contractual processes for new hires internal transfers renewals and addition to Contract Administration this role will evolve into an Operations Specialist supporting and managing Workday transactions and other specialized processes. How youll CREATE: You will own People Operations Contract Administration responsibilities from approvals in our Personnel Requisition System to legal to delivering contracts to new hires and employees via DocuSign to updating Workday and ServiceNow case management. Ensure accurate and timely processing of approved contracts amendments option letters and terminations. You will manually track all activity providing a real-time snapshot for Business Partners and Legal to review status. You will follow procedures connecting employee contract activities between the business our legal team and your People Operations team by utilizing ServiceNow case management. You will update employee contract details in Workday. Contract Administrator People Operations provides support services to a variety of People teams by carrying out various administrative and operational related activities. Coordination between Business Partners and People Operations Representatives and Employment Counsel new hires and employees and other People Operations Specialists. You will make an impact by providing a positive contracts experience for all our Business Partners new hires on contract and employees. You will run and distribute weekly monthly and quarterly reports. Understand dependencies across Workday modules (Recruiting HCM Payroll and Benefits) and integrations with other systems. Update contract admin playbook document standard operating procedures and assist in developing new processes to improve team efficiency. Bring your VIBE: Bachelors degree strongly preferred or 2-5 years of experience in HR Administration legal/contracts administration HR or People Operations or a similar role. Experience with Workday. Experience with ServiceNow or other similar case management / ticketing systems. Exceptional attention to detail and accuracy. High level of professionalism trust confidentiality and good judgment. Excel skills including vLookups. Exceptional problem solving time management and organizational skills and able to understand both sides of an issue to reach the best conclusion for the business and those involved. Knowledge of HR practices policies processes and systems in a multi-state environment. Demonstrated ability to work within a fast-paced deadline-oriented environment. Demonstrated ability to work independently and be self-motivated. Process complex data updates. Willingness to ask questions rather than just follow directions is required. Must have superior oral and written communication skills and an ability to communicate with all levels of management and company personnel.

Schedule Notes:

Hours Per Day: 8.00

Hours Per Week 40.00

Department: US1C0297 : US1C- US1C0297PIC Employee Operations Central Ops US

Job Category: Human Resources