Administrative Assistant (Legal & Executive Support)
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Job Location:
San Jose, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide.
Job Title: Administrative Assistant (Legal & Executive Support)
Location: San Jose CA 95002
Duration: 6 Months
Job Type: Temporary Assignment
Work Type: Onsite
JOB DESCRIPTION:
- Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team.
- This onsite role is ideal for someone who thrives in a structured environment is highly organized and can maintain confidentiality while managing sensitive information.
- The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Key Responsibilities:
Mail Management (Primary):
- Open sort and scan incoming legal and operational mail (approx. 4 5 hours/week)
- Digitally distribute mail to the appropriate team members or systems
- Maintain secure handling and storage of sensitive or confidential materials
- Review incoming legal emails and upload digital files to our legal order management tool
- Identify key information (such as name of serving party case number type of legal order) and enter this information into the legal order management toolLitigation Tool Data Entry:
- Enter and update case information in our litigation management system
- Assist with organizing and maintaining accurate legal records
- Generate and distribute basic reports as needed
Legal Administrative Support:
- Prepare edit and organize legal or business documents
- Help with ad hoc legal requests
Qualifications:
- Previous experience in an administrative legal or executive assistant role preferred
- Strong attention to detail and ability to handle confidential information with discretion
- Proficient in using scanners digital filing systems and Google Workspace
- Reliable professional and self-motivated
- Excellent organizational and communication skills
- Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
