Restoration Job File Coordinator

Hartford, CT - USA

Hourly Salary: $ 22 - 26

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Responsive recruiter

Benefits:

401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Profit sharing
Vision insurance

Join SERVPRO Team Toft as a Job File Coordinator!

Are you organized detailed and passionate about getting things right the first time Then you might be exactly who we need.

We are looking for a sharp detail-driven Job File Coordinator to support our production and office teams. Your mission: keep jobs on track from the moment the lead comes in until the invoice is sent out. You will play a critical role in ensuring that all project documentation estimates and compliance requirements are buttoned up accurate and audit ready.

If you take pride in quality work can juggle multiple tasks without breaking a sweat and love working in a fast-paced environment where accuracy actually matters you might just thrive here.

Key Responsibilities:

Monitor all active job files daily for documentation accuracy and compliance

Coordinate with production crews to ensure field documentation is complete and timely

Maintain an accurate Work-In-Progress (WIP) board

Create or review estimates based on scope notes and site photos

Perform internal audits of job files prior to final upload and submission

Monitor and ensure all client-specific program requirements are met

Review timestamps photos and supporting documents to maintain key performance metrics (KPMs)

Coordinate with accounting for final invoicing after job close-out

Communicate effectively with both internal team members and external stakeholders

Assist other departments as needed

Ideal Qualifications:

High School Diploma or GED is required

1 or more years of office coordination estimating or insurance experience preferred

Experience in restoration construction or insurance industries is a plus

Strong customer service skills and professional communication abilities

Ability to multitask in a fast-paced high-volume environment

Proficiency in Microsoft Office Suite including Outlook Word and Excel

Ability to quickly learn and master proprietary and industry software

Familiarity with Xactimate or insurance claims management systems is helpful but not required

Ability to successfully complete a background check

What We Offer:

Starts on Day 1:

6 Paid Holidays

PTO. Up to 11 days earned starting out. Accrued based on hours worked.

Starts 1st of the Month After 60 Days:

50% Employer-Paid Health Insurance for employee through Blue Cross and Blue Shield

Optional Vision Dental and Aflac plans available

Starts After 6 Months:

401(k) company match up to 4%

Profit Sharing

Starts After 1 Year:

$1000 Anniversary Bonus every year

Working Conditions:

Full-Time Monday through Friday. Flexible between 7:00 a.m. and 5:00 p.m.

Office environment. Mostly sedentary with occasional lifting of files or office supplies.

Pay Rate:

Competitive hourly rate based on experience

All offers of employment with SERVPRO of Omaha Team Toft are contingent upon the successful completion of a background check and verification of employment eligibility through the Form I-9 and electronic employment verification process.

Each SERVPRO Franchise is independently owned and operated. All employees of a SERVPRO Franchise are hired by employed by and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by jointly employed by agents of or under the supervision or control of SERVPRO Industries LLC or SERVPRO Franchisor LLC (the Franchisor) in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.

Compensation: $22.00 - $26.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO you can make a positive difference in peoples lives each and every day! Were seeking self-motivated proactive responsible and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2000 franchises all over the country finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO Franchise are hired by employed by and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by jointly employed by agents of or under the supervision or control of Servpro Franchisor LLC in any manner whatsoever.

Required Experience:

Responsive recruiterBenefits:401(k) matchingCompetitive salaryDental insuranceHealth insurancePaid time offProfit sharingVision insuranceJoin SERVPRO Team Toft as a Job File Coordinator!Are you organized detailed and passionate about getting things right the first time Then you might be exactly who ...