Administrative SupportReceptionist
Share
Job Location:
Newport Beach, CA - USA
Hourly Salary:
$ 24 - 26
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
ABOUT GREYSTAR
Greystar is a leading fully integrated global real estate platform offering expertise in property management investment management development and construction services in institutional-quality rental housing. Headquartered in Charleston South Carolina Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America Europe South America and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States managing overunits/beds globally. Across its platforms Greystar has nearly $79 billion of assets under management including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more visit .
JOB DESCRIPTION SUMMARY
Performs various tasks and activities to provide administrative reception and clerical support to a City Office department(s) and/or group of team members and managers.JOB DESCRIPTION
- Office Operations: Ensure all office facilities are fully functional including telephone and voicemail systems office equipment lighting temperature and other building systems. Coordinate with vendors contractors and building management as needed.
- Visitor Experience: Greet and welcome visitors guests and team members; provide refreshments direct them to meeting rooms and assist with logistics such as transportation or other arrangements.
- Scheduling & Coordination: Manage calendars for meetings events and appointments; schedule appropriate rooms; and resolve conflicts to ensure efficient use of time and resources.
- Office Supplies & Vendor Management: Maintain inventory of office supplies and equipment place orders within budget and serve as liaison between the company and vendors for repairs maintenance and billing.
- Communications: Answer and direct incoming calls prepare documents and presentations and support internal communication efforts by ensuring materials are accurate professional and compliant with company standards.
- Mail & Deliveries: Handle incoming and outgoing mail including overnight and special deliveries and maintain shipping supplies.
- Workplace Experience: Ensure that shared spaces such as the reception area conference rooms and break rooms are clean organized and well-stocked.
- Employee Engagement: Coordinate weekly lunch deliveries organize and execute monthly team events or surprise initiatives to boost morale and support company culture efforts.
- Team Support: Provide administrative support to the Investment team including scheduling preparing meeting materials and assisting with ad hoc needs.
- Backup Coverage: Provide administrative support for leadership and other team members during absences to ensure continuity of operations.
- Other Duties: Complete various HR financial administrative and operational reports or projects as assigned.
#LI-BB1
The Salary Range for this position is $24 - $26/hour.
Additional Compensation:
Many factors go into determining employee pay within the posted range including business requirements prior experience current skills and geographical location.
Corporate Positions:Inaddition to the base salary this role may be eligible to participateina quarterly or annual bonus program based onindividual and company performance.
Onsite Property Positions:Inaddition to the base salary this role may be eligible to participatein weekly monthly and/or quarterly bonus programs.
Robust Benefits Offered*:
Competitive Medical Dental Vision and Disability & Lifeinsurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation 4 personal days 10 sick days and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
For onsite team members onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness Accident HospitalIndemnity PetInsurance and Legal Plans.
Charitable giving program and benefits.
*Benefits offered for full-time employees. For Union and Prevailing Wage roles compensation and benefits may vary from the listedinformation above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.
Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging and all communication will come from official Greystar email addresses (@). If you receive suspicious requests please report them immediately to
Required Experience:
Junior IC
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
At Greystar, we offer apartments in desirable locations near shopping, dining, and workplaces. Browse through our wide selection of apartments for rent and find your dream home today.
