President's Office Coordinator
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Job Location:
Memphis, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title:
Presidents Office CoordinatorDepartment:
Presidents OfficeJob Description:
Rhodes College will be closed for Winter Break December 20 2025-January 4 2026.
Reporting to the Chief of Staff the Presidents Office Coordinator will serve as a member of the presidents support team to ensure the smooth operation of the Presidents office. This position will work closely with the president to compose correspondence with both internal and external audiences. This position serves as the main technical support for the presidents office and will assist with board of trustee meetings annual college events and special events as needed.
Job Responsibilities:
Assist with the Presidents calendar and scheduling Board of Trustee meetings Opening Convocation Commencement related activities and other large campus-wide events at the college.
Serve as part of the presidents support team; answer phones greet visitors and have a working knowledge of the colleges services to assist with referrals and questions.
Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed.
Assist the Chief of Staff Executive Coordinator College Events Physical Plant and dining services to coordinate special events. This includes on and off campus events and occasional evenings and weekends. Provides support for any access needs to the presidents residence for events.
Serve as backup support for designated members of the senior leadership team with purchasing expense reports coordinating and booking travel scheduling meetings proofing editing and creating informational documents.
Serve as the main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house.
Provide main technical support for phone computer and telecommunication equipment needed for the board meetings presidents office and workroom. Assist with both hardware and software issues as needed.
Job Requirements:
High School diploma or G.E.D required; Bachelors degree strongly preferred.
This position requires a valid drivers license a good driving record and must be insurable by the Colleges insurance carrier.
Three years of office administration experience required.
Proficiency with Microsoft Office required; proficiency with database maintenance and reporting preferred; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required.
Strong writing and communication skills required.
Ability to work effectively collaboratively confidentially and efficiently with students faculty staff trustees community partners and alumni required.
Demonstrated ability to organize numerous projects requiring attention to detail consistently meet deadlines exercise professional judgment and solve problems.
Experience in a college setting especially in an administrative office and with an integrated board management software system is preferred.
Familiarity with Workday software is preferred.
A complete application includes a cover letter and a resume.
Rhodes is an equal opportunity employer that offers an excellentbenefitspackage and a great working environment.
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Required Experience:
Chief
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
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