Office Manager
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Job Location:
Malvern, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION SUMMARY
The Office Manager plays a critical role in supporting executive leadership by managing schedules communications priorities and administrative operations with a high degree of professionalism and discretion. This role requires exceptional organization proactive problem-solving and the ability to anticipate needs in a fast-paced growth-oriented environment. The ideal candidate is detail-oriented dependable and capable of acting as a trusted extension of the executive team. This role also supports executive visibility into sales and operational performance through CRM interaction reporting and cross-functional coordination.
ABOUT THE COMPANY
At Main Line Benefits were transforming the insurance industry by changing the lives of 5000 agents and protectingclients. Our team is growing and were looking for motivated professionals to help us build a world-class organization. We believe in helping our employees grow personally professionally and financially. Our commitment to your development is matched only by our belief that success starts with building a culture where people thrive. Our core values of being a team player being an expert and doing whats right guide everything we do.
OBJECTIVES
- Manage executive calendars scheduling meetings travel and appointments
- Serve as a primary point of contact between executives and internal teams
- Prepare and organize executive communications presentations and reports
- Track action items and ensure deadlines are met across leadership initiatives
- Support CRM-related activities including data entry updates and reporting support
- Compile and distribute sales and performance reports for executive review
- Collaborate with sales teams to ensure accurate information flow and reporting alignment
- Provide reporting data and insights to executive leadership to support decision-making
- Manage and maintain relationships with external vendors and service providers
- Coordinate leadership meetings offsites and company events
- Handle confidential information with discretion
- Maintain organized digital and physical filing systems
- Support onboarding and internal processes
- Improve workflows and administrative systems
- Perform other related duties as assigned
COMPETENCIES
- Exceptional organizational and time-management skills
- Strong written and verbal communication
- High level of professionalism and discretion
- Proactive problem-solving ability
- Attention to detail and follow-through
- Ability to manage competing priorities
- Working knowledge of CRM systems and data accuracy best practices
- Ability to work cross-functionally with sales and leadership teams
- Proficiency with productivity tools (Google Workspace Microsoft Office)
- Collaborative and adaptable mindset
EDUCATION AND EXPERIENCE
- Bachelors degree preferred
- 25 years of executive or administrative support experience
- Experience supporting senior leadership preferred
- Experience working with CRM systems and sales reporting preferred
- Insurance or financial services experience a plus
WHY YOULL LOVE THIS ROLE
- Competitive compensation
- Direct exposure to executive leadership
- Flexible scheduling and hybrid or remote options
- Growth-oriented mission-driven culture
- Comprehensive benefits and professional development
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Professional development assistance
- Retirement plan
- Vision insurance
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
