Front Desk Executive

Industry & Sector: A fast-growing talent services and workforce solutions provider operating in the HR services and career development sector. We deliver candidate engagement client-facing support and on-site employee services across enterprise and SMB clients in India.
Primary title used: Front Office Executive

About the Opportunity
We are hiring an on-site Front Desk Executive to be the professional face of an active corporate office in India. This role requires a service-first attitude strong administrative discipline and the ability to manage visitor flow incoming communications and basic office transactions while maintaining a secure welcoming environment for employees and guests.

Role & Responsibilities

• Serve as the first point of contact for visitors and callers; manage reception area and present a professional office image.
• Operate switchboard and handle inbound/outbound calls routing enquiries and taking accurate messages.
• Manage visitor registration using a Visitor Management System and maintain visitor logs identity verification and access badges.
• Coordinate appointment scheduling conference room bookings and calendar management for on-site teams and guests.
• Perform basic administrative tasks: mail handling document scanning petty cash management and invoice/receipt processing.
• Collaborate with security and facilities teams to ensure compliance with safety protocols and smooth day-to-day operations.

Skills & Qualifications

Must-Have

• Previous front-desk or receptionist experience in a corporate or hospitality environment
• Proficiency in Microsoft Office (Word Excel Outlook) and calendar management
• Experience with Visitor Management Systems and switchboard operation
• Strong telephone etiquette and appointment scheduling skills
• Basic cash handling and invoicing experience
• Fluency in English and at least one regional language (Hindi preferred)

Preferred

• Familiarity with CRM or helpdesk tools (e.g. Zoho Salesforce Service Console)
• Diploma or certification in Office Administration or Hospitality
• Knowledge of workplace safety and visitor access protocols

Benefits & Culture Highlights

• On-site role with a structured shift roster and a collaborative service-oriented atmosphere
• Opportunities for professional development and cross-functional exposure within HR and operations
• Competitive compensation with performance-linked incentives

Location & Work Type: On-site India. This role requires reliable on-site attendance and a professional presentation.

Apply if you take pride in delivering exceptional first impressions thrive in fast-paced office environments and want to contribute to smooth secure front office operations.

Required Skills:

managementappointment schedulingfront deskcrm softwarefront officemicrosoft officeofficeoperationscash handling