Administrative Business Partner

Role Description

Dropbox is seeking a detail-oriented and highly resourceful Administrative Business Partner (ABP) to support product leadership within the Dash organization (Dropboxs AI division). Our Admins are the glue that holds everything together from complex calendaring and travel to organizational leadership and team this role you will have the opportunity to participate in a wide variety of confidential operational and strategic tasks that directly impact the success of our teams and leadership.

The ideal candidate is humble proactive and skilled at building strong relationships with internal stakeholders and external contacts. You thrive in a fast-paced ever-changing environment and know how to tame chaos while remaining calm flexible and approachable. If you enjoy balancing high-level strategic partnership with detail-oriented execution this is the role for you.

Responsibilities

Executive Support & Calendar Management

• Strategically manage complex calendars in a rapidly changing environment ensuring alignment with organizational priorities
• Coordinate seamlessly with other executives assistants and senior leaders to balance competing demands
• Protect time and anticipate scheduling conflicts while ensuring availability for critical meetings.

Travel & Event Coordination

• Arrange domestic and international travel including itineraries and logistics
• Plan execute and support on-site and off-site meetings events and team gatherings

Operational Leadership & Collaboration

• Serve as the face of Dropbox on behalf of your VP building strong trust-based relationships with both internal and external stakeholders
• Partner with other admins to ensure effective leadership coverage alignment and consistency across the broader org
• Coordinate and track special projects initiatives and cross-functional priorities

Administrative Excellence

• Prepare and reconcile monthly expense reports with accuracy
• Handle sensitive and confidential information with discretion

Requirements

• Bachelors Degree (or equivalent field experience)
• 5 years experience in an executive or administrative support role preferably supporting senior leaders
• Proven ability to manage heavy calendaring for multiple leaders and support their teams
• Demonstrated ability to juggle multiple projects manage shifting priorities and act quickly with sound judgment in an organized detail-oriented way
• Excellent communication skills with the ability to collaborate across a wide spectrum of personalities and stakeholders
• Track record of being proactive resourceful and consistently going above and beyond
• Ability to maintain composure professionalism and a sense of humor in high-pressure situations
• Strong Google calendar/email/doc skills
• Event planning expertise
• Passion for Dropbox and helping your leads and their teams as they scale

Preferred Qualifications

• Experience working in the tech industry
• Familiarity supporting product leadership teams
• Exposure to project or program management responsibilities

Compensation