Finance Support Assistant
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Job Location:
Kingston upon Thames - UK
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
2 - 3 Month Contract With A local Authority
The Temporary Finance Support Officer will provide dedicated short-term financial administration and reconciliation support within the DBS Service. The role is project-focused and will concentrate exclusively on clearing a financial backlog processing current DBS-related invoices and re-establishing accurate auditable financial records.
This post has been created in response to a temporary absence within the team and the level of financial risk identified through recent DBS service reviews. The postholder will work closely with Finance colleagues and the Strategic Business Development Lead to ensure all DBS-related financial activity is accurate timely and compliant with council financial procedures.
Key Responsibilities
Process and issue DBS-related invoices credit notes and journals promptly and accurately.
Support the clearance of the historic backlog of DBS invoices and credit notes once reconciliation outputs are provided by Finance.
Reconcile DBS income against provider statements ensuring correct cost centres product codes and VAT treatment.
Action all financial adjustments arising from reconciliation activities.
Maintain a verified up-to-date DBS income register for audit and reporting purposes.
Ensure all financial entries are fully auditable and compliant with RBK/LBS financial regulations and procedures.
Maintain clear accurate documentation to evidence all financial transactions and adjustments.
Support the re-establishment of a consistent monthly invoicing cycle with a target 30-day turnaround.
Promptly escalate discrepancies coding issues or missing information to the Finance Business Partner.
Use Business World (Agresso) and Google Workspace to process invoices maintain finance logs and record transactions.
Support improvements to existing templates workflows and documentation related to DBS financial processing.
Assist in producing monthly summaries reconciliations and performance updates to support management oversight.
Liaise professionally with internal services and traded partners to resolve DBS invoice and income queries.
Provide clear timely responses to questions relating to income coding recharges and reconciliation outcomes.
Build and maintain effective working relationships with Finance colleagues supporting the DBS reconciliation work.
Requirements
Experience working in a finance accounts receivable income processing or similar financial environment.
Strong understanding of invoicing income processing reconciliations and financial record-keeping.
Proven ability to manage high-volume transactional work accurately and to tight deadlines.
Confident user of financial systems such as Agresso/Business World or equivalent.
Experience working within a local government finance environment.
Knowledge of DBS services or statutory/regulated service income streams.
High level of attention to detail with a strong commitment to accuracy.
Excellent organisational skills with the ability to prioritise effectively.
Competent user of Google Workspace and Microsoft Office applications.
Ability to interpret financial data and identify and resolve discrepancies.
Clear and professional written and verbal communication skills.
Ability to work independently while contributing to wider team objectives.
Company Industry
IT Services and IT Consulting
Key Skills
- Data Entry
- Financial Services
- Debits & Credits
- Math
- QuickBooks
- Accounting
- Office Experience
- Securities Law
- Microsoft Excel
- Administrative Experience
- negotiation
- Bookkeeping
