Office Manager

Founders Grove Classical Academy is a Hillsdale College Curriculum School.

Office Manager

ABOUT US

Founders Grove Classical Academy is a tuition-free public school that educates students through a virtues-based tradition of American classical education. The classical curriculum is time-tested research-based and proven to develop children into thoughtful caring educated and freethinking young adults. The program emphasizes education in the humanities sciences and arts while integrating Latin to promote deeper learning.

Founded by dedicated families and community leaders Founders Grove partners with parents in the moral and intellectual development of students. We believe education should nourish both the mind and the soul preparing students for academic success while cultivating a lifelong love of learning and inspiring a sense of wonder.

Founders Grove will enroll students in kindergarten through 5th grade for the 2026-27 school year. We are seeking a mission-aligned leader to join us ahead of the schools opening to help build its culture systems and instructional team from the ground up.

Job Goal

To ensure the smooth and efficient operation of the Academy office as the central communications operations and enrollment hub for the school. The Office Manager supports students families staff and administration while overseeing office operations enrollment and admissions processes customer service records management and site-level financial functions in support of the Academys educational mission and enrollment goals.

KEY RESPONSIBILITIES

Office Services & Operations

• Performs daily school office routines including answering phones greeting visitors supporting students and families and serving as the primary front-office contact during the school day.
• Provides administrative and secretarial support to the School Leader including correspondence scheduling communication and coordination of office functions.
• Manages office operations and coverage to ensure consistent support for students families staff and visitors.
• Designs and implements office procedures and systems with approval from the School Leader.
• Ensures accurate and timely communication including school-wide newsletters email blasts emergency notifications board meeting notices and website updates.
• Maintains office equipment and supply inventory to ensure daily operational readiness.
• Ensures school operations align with the Emergency Operations Plan.

Enrollment Admissions & Customer Service

• Serves as the primary point of contact for enrollment admissions and application-related questions from families and staff.
• Oversees admissions enrollment and re-enrollment processes for all grade levels (K-12).
• Provides information support and guidance to families navigating application lottery enrollment and re-enrollment processes.
• Conducts school tours and meets with prospective new and returning families.
• Coordinates enrollment goals and reporting with the School Leader and appropriate stakeholders.
• Tracks students from first inquiry through enrollment acceptance re-enrollment or withdrawal.
• Completes enrollment processes including creation and maintenance of electronic and hard-copy student records and accurate data entry into PowerSchool.
• Prepares and distributes acceptance letters and enrollment-related communications.
• Requests transfers and maintains student records (CA-60s) and supporting documentation in compliance with legal requirements.
• Monitors daily student attendance follows up on absences and communicates with families and staff as needed.
• Conducts exit interviews and withdrawal documentation when students leave the Academy.
• Maintains accurate enrollment data attendance records and open-seat tracking by grade level.
• Provides exceptional customer service addresses concerns or complaints and ensures appropriate follow-up and resolution.

Marketing Outreach & Retention Support

• Collaborates with marketing staff to support enrollment initiatives and promotional activities.
• Assists with planning and supporting enrollment events such as open houses Kindergarten Round-Up and community outreach activities.
• Tracks enrollment trends and supports retention efforts through data analysis and family communication.
• Assists with fundraising activities school events and community engagement efforts.

Records Compliance & Reporting

• Maintains accurate student records and enrollment counts in compliance with state federal and local requirements.
• Prepares reports and documentation for audits pupil accounting and compliance reviews.
• Ensures proper transfer retention and disposal of records according to policy.
• Maintains substitute teacher records staff attendance and related documentation.

Financial & Business Operations

• Prepares accurate payroll documentation including timesheets.
• Conducts daily bank deposits and maintains site-level financial records.
• Processes purchase orders verifies invoices and packing slips and maintains purchasing documentation.
• Assists with pupil accounting audits and financial reporting.
• Collects fines for lost or damaged textbooks technology and equipment.

Other Duties

• Performs other duties as assigned by the School Leader and Choice Schools Associates L.L.C.

QUALIFICATIONS

Minimum Requirements:

• High school diploma or equivalent.
• Bookkeeping or office management experience.
• Strong organizational communication and customer service skills.
• Computer proficiency including data systems spreadsheets and databases.
• Must be at least 18 years of age.
• Valid Michigan drivers license.

Preferred Qualifications:

• Associates degree or higher.
• Experience in a school setting.
• Knowledge of enrollment systems and student information systems (PowerSchool preferred).

Ability to work effectively with students families and staff from diverse backgrounds.

WHY JOIN FOUNDERS GROVE

• Help develop a school that embodies your passion for classical education and the values and vision it represents.
• Join a dedicated team that values the partnership between school and family.
• Competitive salary and benefits package including health dental and vision insurance a 401(k) match and support for professional development.

Compensation & Benefits

Compensation is competitive and commensurate with qualifications and experience. Choice Schools offers a comprehensive benefits plan which includes healthcare a competitive 401(k) plan professional development and more. View our benefits options here - contact with any questions.

Working for Choice Schools Associates

Founders Grove Classical Academy is part of the Choice Schools Community. As a comprehensive educational service provider Choice Schools offers a student-centered approach to tailored operational support for schools. Similar to a superintendents office Choice Schools provides invaluable assistance in several critical areas including instruction professional development curriculum development human resources finance compliance communications and enrollment management. As part of the Choice Schools Classical Model Founders Grove Classical Academy will form a vibrant learning community comprising numerous other outstanding classical schools within the state. The Classical Model will offer support and collaboration akin to that of a large district while maintaining the close-knit atmosphere of a community school in your area.

Choice Schools Associates is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race color gender sexual orientation national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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Required Experience:

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