Executive Assistant Design

Job Title: Executive Assistant

Job Type: Permanent Full-time

Function: Administration

Location: Mumbai

Reports To: Head of Department

About Godrej Consumer Products

Godrej Consumer Products is a leading emerging markets company. As part of the 125-year young Godrej Group we are fortunate to have a proud legacy built on the strong values of trust integrity and respect for others. At the same time we are growing fast and have exciting ambitious aspirations.

Today our Group enjoys the patronage of 1.2 billion consumers globally across different businesses. We rank among the largest Household Insecticide and Hair Care players in emerging Household Insecticides we are the leader in India the second largest player in Indonesia and are expanding our footprint in Africa. We are the leader in serving the Hair Care needs of women of African descent the number one player in Hair Colour in India and Sub-Saharan Africa and among the leading players in Latin America. We rank number two in Soaps in India and are the number one player in Air Fresheners and Wet Tissues in Indonesia.

But for us it is very important that besides our strong financial performance and innovative much-loved products we remain a good company. Approximately 23 per cent of the promoter holding in our Group is held in trusts that invest in the environment health and education. We are also bringing together our passion and purpose to make a difference through our Good &Green approach to create a more inclusive and greener India.

At the heart of all of this is our talented team. We take much pride in fostering an inspiring workplace with an agile and high-performance culture. We are also deeply committed to recognising and valuing diversity across our teams.

Website:

About the Role

The Executive Assistant will provide comprehensive administrative coordination and operational support to the Head of Department (HOD). The role ensures smooth day-to-day functioning effective stakeholder communication and efficient management of schedules meetings and departmental priorities.

Key Responsibilities

1. Administrative & Office Management

• Manage the HODs calendar schedule appointments and coordinate internal and external meetings.

• Organize travel arrangements including tickets hotel bookings itineraries and reimbursements.

• Maintain records documents and filing systems (physical and digital).

• Assist in organizing department events business reviews workshops and offsite meetings.

2. Communication & Coordination

• Act as a single point of contact between the HOD and internal/external stakeholders.

• Draft review and respond to emails and correspondence on behalf of the HOD.

• Coordinate with cross-functional teams for follow-ups approvals and task updates to ensure timely closure.

3. Operational Support

• Support in managing departmental budgets invoice processing and purchase requisitions.

• Track project timelines key deliverables and follow up on action items assigned by the HOD.

• Assist with onboarding coordination for new joiners within the department.

• Provide end-user training and support for SuccessFactors modules and helpdesk tools.

Who Are We Looking For

Education & Experience

• Graduate in any discipline.

• 2 years of experience as an Executive Assistant (experience supporting senior leadership preferred).

• Prior experience in a corporate office environment is desirable.

Key Skills

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Proficiency in MS Office (Word Excel PowerPoint Outlook).

• Ability to multitask and prioritize effectively.

• High level of integrity discretion and reliability.

• Problem-solving mindset with a proactive approach.

Whats in it for you

Be an equal parent

Childcare benefits for the birthing parent commissioning parent (in case of surrogacy) or adoptive parent and their partners

• 6 months of paid leave for primary caregivers flexible work options on return for primary caregivers
• 2 months paid leave for secondary caregivers
• Caregiver travel for primary caregivers to bring a caregiver and children under a year old on work travel

Coverage for childbirth and fertility treatment

No place for discrimination at Godrej

Gender-neutral anti-harassment policy

Same sex partner benefits at par with married spouses

Coverage for gender reassignment surgery and hormone replacement therapy

Community partnerships and advocacy

Persons with Disability (PwD) care

We are selfish about your wellness

Comprehensive health insurance plans as well as accident coverage for you and your family with top-up options

Elder care for those who might need to extend support to senior family members

Preventative healthcare support

Outpatient Department (OPD) coverage including vaccinations dental vision etc.

Uncapped sick leave

Flexible work options including remote working and part-time work

Mental wellness and self-care programmes resources and counselling

Celebrating wins the Godrej Way

Structured recognition platforms for individual team and business-level achievements

Digital and offline instant recognition platforms

An inclusive Godrej

Before you go there is something important we want to highlight. There is no place for discrimination at Godrej. Diversity is the philosophy of who we are as a company. And has been for over a century. Its not just in our DNA and nice to do. Being more diverse - especially having our team members reflect the diversity of our businesses and communities - helps us innovate better and grow faster. We hope this resonates with you.

We take pride in being an equal opportunities employer. We recognise merit and encourage diversity. We do not tolerate any form of discrimination on the basis of nationality race colour religion caste gender identity or expression sexual orientation disability age or marital status and ensure equal opportunities for all our team members.

If this sounds like a role for you apply now!

We look forward to meeting you.

Required Experience:

IC