Notetaker Coordinator (0097345T)

Title: Educational Specialist (Notetaker Coordinator)

Position Number:T

Hiring Unit: OFC OF VP FOR STUDENT SUCCESS STUDENT EQUITY EXC & DIV KOKUA

Location: UH at Manoa

Date Posted: December 17 2025

Closing Date: January 2 2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Annually renewable and contingent upon satisfactory performance and availability of funds.

1. *Collaborates with other unit professionals to provide and/or arrange for legally mandated access services to university students with disabilities in the areas of: notetaking transportation requests furniture placement mobility assistance exam coordination alternate format transcription and communication access coordination

2. *Monitors units peer notetaking requests and arranges for appropriate notetaking services.

3. *Recruits hires trains schedules and supervises student assistants and assists with personnel and payroll processing duties.

4. *Creates and maintains records for each new staff member hired in units comprehensive interactive database(FileMaker).

5. *Monitors the receipt and distribution of notes on a daily basis.

6. *Monitors the accuracy completeness and submission of semi-monthly timecards of student assistants.

7. *Maintains regular check-ins with student employees.

8. *Oversees requests for van transportation and mobility assistance and arranges for appropriate services.

9. Assists with overseeing all elements of alternate format conversion including but not limited to converting print material to alternate format such as digital braille etext enlargement and tactile or arranges for the acquisition of the converted material from external sources.

10. Manually inputs students requested registration for classes via Banner.

11. *Arranges for and monitors the placement of adaptive furniture in classrooms.

12. Assists with overseeing all elements of accommodated exams.

13. Determines with other staff the nature extent and appropriateness of disability access services to be provided.

14. *Communicates with full-time unit staff regarding concerns with student assistants students with disabilities faculty members other students order to consider the most appropriate course of action and to resolve the issues at hand.

15. *Assists unit by keeping abreast of emerging trends in disability access services in higher education.

16. Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree inSocial Sciences Education Information Sciences or related field and1year(s) of progressively responsible professional experience with responsibilities for providing disability access services in a higher education setting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Functional knowledge of principles practices and techniques in the area of providing services to persons with disabilities demonstrated by knowledge understanding and ability to apply concepts terminology.

3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with disability access services in higher education settings.

4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of services to persons with disabilities.

5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7. Demonstrated ability to operate a personal computer apply word processing software and utilize database software.

8. Ability to understand and follow complex oral and written instructions.

9. Ability to maintain confidentiality of student records and to prepare routine reports.

10. Ability to work accurately with interruptions to meet deadlines. Ability to work in a flexible way that allows for changes in assignments and priorities depending upon identified needs of the unit.

11. Knowledge and understanding of technology and hardware and software associated with databases.

12. Ability to supervise the work of student employees manage work priorities and projects and manage employee relations.

Desirable Qualifications

1. Experience with assistive technology software.

2. Experience providing proofreading services.

3. Experience communicating in American Sign Language at a conversational level.

4. Experience in using/developing FileMaker Pro Software.

To Apply:

Click on the APPLY button on the top right corner of the screen to complete an application and attach required

documents. Applicant must submit the following:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications;

2. Current resume / curriculum vitae;

3. Names and contact information (including telephone number and email addresses) of at least three (3) professional

references;

4. Copies of official undergraduate and graduate (as applicable) transcripts indicating degree conferred date with

confidential information (i.e. social security number date of birth) redacted. However original official transcripts are required

upon hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency

statement from an agency having membership with the National Association of Credential Evaluation Services Inc.

verifying the degree equivalency to that of an accredited institution within the USA.

Incomplete late or unreadable applications will not be considered. Academic record/grade summaries will not be accepted.

Diplomas and copies will not be accepted.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Malia Perreira; ; .

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: