Executive AssistantProject Manager
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Position : Executive Assistant/Project Manager
Work Hours (Client) : 11:00 AM to 5:30 PM SAST
Pay Range : 2000-2500USD/month (varies based on skill set and experience level)
Location of Search : South Africa
Work Location : REMOTE
Type of Contract : Independent Contractor
Company/Client Overview:
The co-founders manage a private high-growth investment and operations group focused on a diverse real estate portfolio active construction projects and upcoming rental units. Their work involves a complex web of compliance obligations vendor relationships and onsite teams alongside the management of several separate personal business interests.
They urgently need a full-time Executive Assistant who is a proactive project manager a strong coordinator a reliable operator able to work independently able to foresee problems & drive tasks forward and someone comfortable managing communications across multiple parties.
Duties and Responsibilities:
Project Management & Coordination
- Managing deadlines compliance dates renewals reminders
- Coordinating between:
- onsite teams
- real estate personnel
- contractors
- bookkeepers
- vendors
- inspectors
- managers across different geographies
- Keeping the co-founders constantly and accurately updated
- Tracking multi-step projects across several properties
- Ensuring no detail falls through the cracks
Administrative Support
- Calendar management
- Scheduling across multiple time zones
- Inbox filtering & triage
- Organizing documentation
- Supporting real estate workflows: tenant-related coordination compliance tracking permits filings
- Preparing summaries follow-up lists and tracking sheets
Light Bookkeeping Support
- Categorizing expenses
- Passing documents statements and details to their bookkeepers
- Light reconciliations or tracking tasks (NOT full bookkeeping)
Autonomous Execution
- Must be able to work with limited oversight
- Must take initiative to keep momentum
- Must push tasks forward without being asked twice
- Should anticipate issues: foresight is essential
Minimum Requirements:
Language requirement: Excellent English Communication Skills
Education: Bachelors Degree (ideally)
Experience: 5 years of related experience
MUST HAVE
- Direct concise communicator (not salesy or overly flourished)
- Not easily offended; comfortable with candid communication
- Assertive honest straightforward
- Proactive sees deadlines coming before they do
- Strong judgment
- Loyal and reliable (their highest values)
- Able to speak plainly and clearly
- Capable of managing up
NICE TO HAVE
- Experience in real estate admin
- Experience in construction coordination
- Comfort managing multiple stakeholders
- Experience working with owners/founders directly
Required Experience:
IC
Key Skills
- Bluebeam
- Construction Estimating
- Construction Experience
- ProCore
- Microsoft Outlook
- Prolog
- Construction Management
- Project Engineering
- Project Management
- Project Management Software
- Microsoft Project
- Budgeting
About Company
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