Proposal Coordinator

Additionally the Proposal Coordinator will support the Growth Team in broader business development activities including managing day-to-day contract vehicle Project Management Office (PMO) activities partner management database management survey development research and maintaining templates tools and processes. This role is critical in developing compliant compelling and winning proposals leveraging a thorough understanding of the entire proposal process from pre-RFP through customer award debriefs.

• Manage the full life cycle of RFP analysis response development writing and submission.
• Write and manage the technical proposal sections RFI responses white papers resumes past performance citations or other proposal narratives in response to solicitations.
• Interpret RFP requirements for compliance mapping.
• Develop proposal templates outlines compliance matrices resource alignments and related checklists.
• Develop and manage the proposal schedule and report on progress.
• Research organize and document solutions and content.
• Research collect and develop reusable material for individual authors.
• Edit and format documents and manage proposal development and production.
• Coordinate prepare for participate in and document (e.g. notes action items) proposal meetings and reviews.
• Ensure submissions are accurate complete and compliant with RFP requirements and editorial specifications as well as corporate quality and branding standards.
• Support in maintaining business development reference materials (e.g. past performance resumes proposal content graphics).
• Support in the day-to-day PMO activities including partner management database management and survey development.

• Bachelors degree required
• Minimum of five (5) years of experience in the development of Federal government proposals.
• Ability to structure and draft content for technical responses to RFIs and RFPs.
• Demonstrate understanding of the RFP life cycle and apply knowledge of Federal Acquisition Regulations (FAR) to ensure compliance throughout the proposal development process.
• Demonstrated expertise in organizing and facilitating collaborative efforts.
• Exceptional verbal and written communication skills clear concise and comprehensive.
• Proven success in conveying proposal objectives and key elements to management and team members through both written and oral presentations.
• Skilled in partnering with Subject Matter Experts to capture and articulate technical and management strategies.
• Strong interpersonal skills adept at working with diverse teams across varying levels of technical expertise and authority both internally and externally.
• Advanced proficiency in managing RFP/RFI processes and coordinating cross-functional proposal teams.
• Experienced in analyzing RFPs and developing structure outlines timelines and proposal templates.
• Highly detail-oriented and organized with excellent time management and prioritization capabilities.
• Effective multitasker able to manage multiple projects concurrently under tight deadlines.
• Strong analytical abilities complemented by solid administrative experience.
• Thorough understanding of compliance requirements and ability to ensure proposal alignment.
• Proficient in proposal management coordination and production processes.
• Skilled in desktop publishing and document formatting.
• Technically proficient in Microsoft Office Suite including Word Excel PowerPoint and various database applications.
• Authorized to work in the U.S. indefinitely without sponsorship.

Compensation & Benefits

PFS offers a benefits package that may include health dental and vision coverage; flexible spending accounts; disability and life insurance; retirement plan; paid time off; and other programs to support employees and their families. Learn more about PFS Benefits.

PFS benefits compensation and bonuses are determined by various factors including but not limited to location the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability and organizational requirements.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race color religion sex parental status national origin age disability genetic information political affiliation military service or other status protected by law.

Accommodations

PFS is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application or interview process please contact us at Reasonable accommodations are available to ensure applicants with disabilities have equal access to the hiring process in accordance with the Americans with Disabilities Act (ADA) and applicable laws.

Workplace Health Safety and Compliance

This position may be subject to clientspecific or governmentmandated vaccination health or safety requirements which may change over time.

Texting Privacy Policy and Information:

• Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
• No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
• Message frequency will vary depending on the application process.
• Msg & data rates may apply.
• Opt out at any time by texting stop.