Executive Assistant

Ontario - Canada

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Next Horizon is here. Fueled by investments in talent and technology our bold strategy to transform is nearly complete.

At Gore Mutual weve always set ourselves apart as a modern mutual that does good. Now were proudly building on that legacy to transform our companyand our industryfor the better.

Our path forward sharpens our focus on business performance driven by leading technology innovation and an agile high-performing culture. With Gore Mutual and Beneva announcing their intent to merge in 2026 well be uniting two well-established financially strong and trusted brands to become the strongest mutual insurer in Canada ensuring Canadians have purpose-driven insurance options for generations to come.Come join us.

The Executive Assistant provides daily efficient professional and confidential support to the assigned C-Suite(s) members and in some cases their functionally aligned VP. The Executive Assistant will drive functional synergies by providing additional administrative support to functionally aligned Executives.

What will you be doing in this role

Accountability # 1: Calendar & Inbox Management

Calendar Inbox Ownership and Management to assigned C-Suites
Calendar Ownership and Management of functionally aligned VPs.
Ensure all necessary information and documentation are included that are required for all meetings.
Ensure days weeks and months are streamlined efficient and manageable.
Responsible for preparing agendas setting up meetings with external and internal parties.
Support and assist functionally aligned VPs with calendar management to clear up any conflicts and assist with booking meetings.

Accountability # 2: Meeting Coordination

Manage all details for on/off-site meetings including registration travel transfers accommodation communication meals equipment and meeting materials.

Accountability # 3: In-Person Meeting and Event Presence

Attend any in-Person Meeting or event held at both Cambridge or Toronto Office locations when presence and support is requested.
Presence required from the start to the end of meeting or event unless otherwise communicated.

Accountability # 4: Financial Management Support

Expense report tracking submission and approvals on behalf of C-Suites and VPs
Responsible for Admin budgeting tracking and approvals.

Accountability # 5: Communication

Support with general function communication when necessary.

What will you need to succeed in this role

Community college degree in Administrative or Business Management Communication Project Management required or Undergraduate degree in the same field in Administrative or Business Management preferred.
5 years of experience required as Executive Assistant to C-Suite
5 years of experience working with Microsoft Office 365
5 years of Administration experience
3 years of Expense Tracking/Submission experience
Extensive experience with calendar and inbox management for C-Suite Executives
Proven organizational and strong prioritization skills.
Ability to work under pressure and within deadlines.
Strong multitasking skills
High degree of confidentiality and ability to work with sensitive and confidential matters.
Strong attention to detail and proof-reading
Strong verbal and written communication skills
Financial acumen regarding budget process and planning
High level of diplomacy discretion and facilitation skills
Experience collaborating with shareholders Board of Directors Executive Management and regulators.
Able to set own expectations and delivers above and beyond.

This posting pertains to an existing vacancy that is actively being filled.

Accessibility for applicants

Gore Mutual Insurance Company is committed to providing accommodations for people with disabilities during all phases of the recruiting process including the application process.

If you require accommodation because of a disability we will work with you to meet your needs.Contact usand a human resources representative will consult with you to determine an appropriate accommodation.

Should you request an accommodation during the interview process please notify your Talent Acquisition Consultant.

Required Experience:

Next Horizon is here. Fueled by investments in talent and technology our bold strategy to transform is nearly complete.At Gore Mutual weve always set ourselves apart as a modern mutual that does good. Now were proudly building on that legacy to transform our companyand our industryfor the better.Our...