Project Administrative Assistant

Job Description

Overview

Under the general supervision of the Project Director/Project Manager and reporting to the Functional Manager Administrative & Executive Support or Administrative Support Supervisor the Project Administrative Assistant is responsible for performing a variety of complex administrative tasks requiring a thorough knowledge of company and/or project policies and procedures. This position requires the ability to work independently and as part of a team exercising judgment and initiative and may be required to provide support for several departments.

Your role

Under minimal supervision and with a high degree of confidentiality and diplomacy the Project Administrative Assistant is accountable for providing senior-level administrative support to ensure the smooth and successful operation of the office and associated projects. Key responsibilities include:

• Providing comprehensive and proactive administrative support exercising sound judgment discretion and confidentiality in support of managers project teams and multiple departments as required.

• Managing calendars priorities and communications (including email monitoring where applicable) anticipating conflicts and responding effectively to changing deadlines priorities and project/business needs.

• Coordinating internal and external meetings and events including scheduling preparation of materials minute-taking and follow-up actions.

• Acting as a professional liaison with internal stakeholders and external clients suppliers partners and government contacts handling sensitive information with integrity and diplomacy.

• Administering travel arrangements expense reports timesheets and reporting activities ensuring accuracy and compliance with corporate and project policies procedures and codes of conduct.

• Maintaining accurate project records databases documentation and knowledge management systems.

• Supporting special assignments and ad hoc initiatives as required contributing to continuous operational efficiency and effective project delivery.

About you

• Minimum of 3-5 years administrative experience.

• Post-secondary education or related business diplomas/certificates.

• Advanced computer skills with Microsoft Office (SharePoint Word PowerPoint Excel Calendar).

• Excellent verbal and written communication skills.

• Detail oriented and highly organized with the ability to multi-task.

• Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.

• Experience with ORACLE and Concur would be considered an asset.

Reward & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation employee recognition and a brilliant range of flexible benefits you can tailor to your health wellbeing financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as AtkinsRéalis) are committed to protecting your privacy. Please consult ourPrivacy Noticeon our Careers site to know more about how we collect use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis accommodation policies at the time the employment offer is extended and the information will be shared with new personnel during the onboarding process.

Worker Type

Job Type

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.