Administrative Assistant Calgary Talent Pool

Job Title: Project Administrator

Location: Calgary Kamloops Prince George or Ft. St. John

Description:

Financial Administration

• Manage purchase orders (initiate revise close) to ensure timely procurement and budget control.
• Track budgets and report team/project expenses for financial transparency and adherence.
• Submit and track payments requests and resolve discrepancies.
• Manage team expense reports.

Corporate Citizenship Support and Event Coordination

• Support sponsorship applications for local communities and Indigenous groups guiding both external applicants and internal team members through Enbridges Corporate Citizenship process.
• Coordinate community events to foster engagement and enhance brand reputation.
• Order swag and promotional materials maintain inventory and ensure availability for events.
• Manage event logistics such as booking hotels catering venues and payments.
• Compliance & Documentation
• Organize regulatory notifications to ensure legal compliance.
• Review and edit engagement logs for accurate records and reporting.
• Oversee meeting minute reviews coordinating with employees and consultants for timely finalization and distribution.
• Assist with maintaining team SharePoint site and records management.

Team Support

• Monitor and triage BC Projects inbox and toll-free number.
• Maintain the teams shared calendar and SharePoint site access
• Submit and manage vendor onboarding.
• Collaborates with project teams external consultants as well as internal Community and Indigenous engagement team.
• Collaborates with projectteams external consultants as well as internal Community and Indigenous engagement team.
• Attends regular project meetings (weekly) and team meetings (monthly)
• Attends ad hoc event planning meetings
• Relevant education and a minimum of 3 years experience in the administrative field; or an equivalent combination of education and experience.
• Intermediate to High level of experience Proficient with the Microsoft Office Suite SharePoint Internet navigation email and general computer use.
• Strong interpersonal and communication skills
• Above average organization and planning skills
• Ability to learn tasks quickly and become efficient in a short period of time
• Self-starter proactive and self-motivated
• Excellent time management skills and the ability to prioritize competing demands
• Ability to perform work with constant interruptions and minimal direct supervision