Academic Personnel Coordinator

Job Summary

The Academic Personnel Coordinator provides a broad range of administrative support services for a variety of campus-wide academic personnel programs. On a daily basis the incumbent works closely on projects and tasks with Academic Personnel (AP) staff and managers.

The incumbent serves as the primary receptionist for the Academic Personnel Office including answering the main office email and phone lines while acting with professionalism as the first point of contact and representative of the AP Office. The incumbent provides excellent customer service within AP to assist current academic employees academic applicants college and department staff and managers and other important constituents.

This is a full-time temporary position through December 31 2026 and is eligible for full benefits including medical dental vision and CalPERS retirement.

Department Summary

Academic Personnel supports faculty staff and administration regarding implementation of the Unit 3 and Unit 11 Collective Bargaining Agreements. The unit manages all aspects of faculty recruitment appointments evaluation and personnel matters.

Key Qualifications

• Working knowledge of personnel or related policies guidelines and practices.
• Exceptional interpersonal skills to establish and maintain professional cooperative working relationships with a diverse population.
• Excellent verbal and written communication skills including the ability to draft/compose correspondence and write clear and concise reports.
• Skilled in using standard office software packages such as word processing spreadsheets databases electronic mail and calendaring systems. Proficiency with MS Word and Excel.
• Demonstrated ability to take initiative and independently plan organize and prioritize multiple and shifting work objectives from multiple staff and managers and be accountable for results to meet deadlines.

Education and Experience

• Equivalent to a bachelors degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range:$57588 - $64860 per year

Classification Range: $57588 - $83904 per year

Factors in determining the appropriate compensation for a role include experience skills knowledge abilities education licensure and certifications and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position based on internal equity budget and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program including health dental and vision insurance retirement participation in the Public Employees Retirement System and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo California and known for its Learn by Doing philosophy. Each year more than 20000 top-tier students come to San Luis Obispo to put knowledge into action taking their learning outside the classroom as they prepare for careers in engineering agriculture science business humanities and the built environment. Cal Polys hands-on philosophy small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities California and the world. For more information visit .

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Cal Poly is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At Cal Poly excellence is built on merit talent diversity accessibility and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.