Supplier Documentation Coordinator
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Role Summary
The Supplier Documentation Coordinator is responsible for driving the timely completion collection and quality verification of supplier-generated documentation required for engineered equipment orders. This role ensures all supplier deliverablesincluding drawings certifications test reports material traceability ITPs MDRs and other submittalsare submitted reviewed approved and archived in accordance with project schedules and customer contract requirements.
The Specialist will work closely with Buyouts Project Specialists suppliers engineering project management and quality teams to eliminate documentation bottlenecks and ensure all Manufacturing Data Records (MDRs) and project closeout packages are fully compiled and delivered.
Responsibilities
Supplier Interface & Documentation Follow-Through
Proactively engage assigned suppliers to track obtain and follow up on outstanding documentation deliverables.
Review supplier documentation for completeness accuracy and compliance with purchase order and specification requirements.
Escalate risks of late or non-conforming documentation to procurement and project management as needed.
Project Documentation Control
Maintain and update documentation trackers submittal logs and supplier action registers.
Coordinate internal reviews of documentation with engineering quality and project management.
Ensure revisions comments and approvals are captured and communicated back to suppliers.
Manufacturing Data Record (MDR) / Turnover Package Completion
Compile final MDRs or customer turnover packages according to contract standards.
Validate that all required documentsincluding NDE reports FAT records material certs and datasheetsare present and meet quality requirements.
Prepare final formatted and hyperlinked deliverables for customer submission and internal archiving.
Process Improvement & Compliance
Identify recurring issues with supplier documentation and provide feedback to sourcing and engineering.
Support implementation and maintenance of documentation templates submittal workflows and process improvements.
Ensure all documentation is stored in the Documentation Management System
Requirements :
2 years experience in documentation control procurement support project coordination or quality assurancepreferably in industrial manufacturing engineered-to-order equipment EPC projects or related fields.
Familiarity with technical documents (drawings test reports material certificates ITPs).
Strong organizational skills and attention to detail.
Ability to communicate professionally with suppliers and cross-functional teams.
Proficiency with MS Office (Excel Word) SharePoint lists and document management platforms.
Preferred :
Experience with rotating equipment pumps motors gearboxes skids or similar engineered products.
Knowledge of ASME API ISO or other relevant industry standards.
Understanding of PO terms related to documentation deliverables (submittals schedules).
This is a six-months contract position
Required Experience:
IC
Key Skills
- Project / Program Management
- Change Management
- Succession Planning
- Procurement
- Program Management
- ISO 9001
- Lean Six Sigma
- Quality Systems
- Quality Management
- Supplier Management
- HACCP
- As9100
About Company
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