Examinations Officer
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Main purpose of the job
The Examinations Officers main purpose is to guarantee integrity efficiency and fairness in the examination and assessment system as per the University policies. The Examinations Officer will oversee coordinate and ensure the smooth fair and secure administration of examinations and assessment processes. Acts as the link between academic departments students and examination bodies.
Key Responsibilities
1. Management of Examinations
Responsible for the implementation and oversight of all examination administrative functions:
- Prepare examination timetables for students and staff and process examination calendars
- Publish agreed timetables and issue circulars to staff on examination timelines
- Brief candidates on examinations in accordance with University rules and regulations
- Procure examination materials in good time
- Receive moderated examination drafts and marking guides
- Organize examination papers and stationery before and after examinations
- Manage the distribution of exam papers and materials to invigilators
- Supervise and oversee the conduct of examinations ensuring compliance with University rules and regulations
- Manage all online examination processes
- Handle the invigilation team and deal with any problems that may arise during and after examinations
- Ensure completed exam papers are secure in the exam store or database
- Serve as the first point of contact for the Examinations office
2. Assessment and Results Management
- Manage the examination entry process and coordinate marking moderation and submission of results
- Verify results in the system and ensure all marks are accurate and on time as per internal and external examiners
- Liaise with examination boards and relevant staff in relation to internal and external assessments
- Make approved amendments to examination results
- Manage arrangements for timely issue of examination results to candidates
- Address student enquiries on examinations and escalate to relevant stakeholders for resolution
3. Certificates and transcripts
- Process and Certificates and transcripts of graduates
- Issue certificates and transcripts to graduated students
- Maintain safe custody and records of all issued certificates and transcripts
- Maintain electronic copies of all issued certificates and statements of results
- Coordinate the processing of transcripts/result slips of students
4. Record Keeping and Data Management
- Maintain and update information held on University database systems relating to assessment and examinations
- Set up and maintain archive files and historical data relating to assessment and examination results
- Maintain records of students academic progression
- Maintain and manage student records particularly in the student management system
5. Student Services
- Facilitate student admission and registration processes
- Coordinate all matters pertaining to graduation of students
- Coordinate the preparation of students academic performance statistics to assist in decision-making regarding student performance
6. Advisory and Support
- Advise the Head of Department on all matters relating to examinations in the department
- Take minutes in the Examination disciplinary committee
- Any other relevant duties as may be assigned by the supervisor
Qualifications :
Education & Professional Qualification
- A relevant Bachelors degree from a recognized University.
Experience
- At least six (3) years experience in academic administrative work in a university/college.
- Having worked in an examination office and aware of examination processes
- Proficient in computer applications packages and examination management systems and databases
Skills Attitudes & Competencies
- High degree of sensitivity and confidentiality
- Exemplary judgement and ability to work flexibly in a range of operations/strategic settings
- Quick thinker who thrives on maintaining high standards of operational effectiveness even during times of extreme high pressure
- Ability to re-prioritise and multi-task
- Strong interpersonal
- Team player
- Problem-solving skills
Additional Information :
Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. The closing date will be 30th December 2025.
All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.
Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- CCTV
- Federal Agencies
- Customer Service
- Clearance
- Facility
- Suspicious Activity
- Property Damage
- Public Safety
- Daily Operations
- Professional Development
- Access Control
- Communication
- General Public
- Procedures
- Powerpoint
About Company
Amref International University focuses on training, research and extension in health sciences, emphasizing promotive, preventive, rehabilitative and palliative health. AmIU is founded on the experience and intellect of Amref Health Africa, which is reputed for its over 60 years of qua ... View more
