Operations Administrative Assistant | Full-Time | BOK Center

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

Under direct supervision of the Director of Operations the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel.

This role pays an hourly rate of $20.00-$24.00

Benefits for Full-Time roles: Health Dental and Vision Insurance 401(k) Savings Plan 401(k) matching and Paid Time Off (vacation days sick days and 11 holidays)

This position will remain open until March 13 2026.

The Bank of Oklahoma Center also known as the BOK Center is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19199-seat multi-purpose arena and 565000 total square footage designed to accommodate concerts family shows and other special events and has been named on multiple occasions one of the countrys best venues.

The Arvest Convention Center is located in the Arena District in downtown Tulsa ACC is a modern and award-winning venue providing over 275000 SF of flexible event space. Owned by the City of Tulsa for over 50 years the ACC has been host to every kind of event imaginable!

• Draft letters reports and other correspondence in a timely accurate manner. Compose routine correspondence not requiring a supervisors attention.
• Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations policies and procedures.
• Research and prepare information for comprehensive reports. Assist in the drafting proofreading and processing of these reports and related documents.
• Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail.
• Process route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information.
• Maintain a variety of files and records of information.
• Plan conferences and meeting make travel reservations and keep calendar of appointments for the Director of Operations.
• Maintain and order all necessary supplies and materials for the operations office.
• Remain informed of company policies and procedures; answering related internal and external questions within authority.
• Solely manage any special projects assigned by Director of Operations.
• Work extended and/or irregular hours including nights weekends and holidays as needed.

• Type accurately and at a proficient speed.
• Organize and prioritize work to meet deadlines.
• Operate a personal computer using Windows and Microsoft Office software.
• Operate standard office equipment including copier typewriter and fax machine.
• Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Work independently exercising judgment and initiative.
• Maintain an effective working relationship with clients employees exhibitors patrons and others encountered in the course of employment.
• Remain flexible and adjust to situations as they occur.

Minimum Education & Experience

• Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.