NSU00330 Administrative and Office Specialist III College of Liberal Arts
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Job Location:
Norfolk, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Title: NSU00330 - Administrative and Office Specialist III - College of Liberal Arts
State Role Title:Administrative Assistant III
Hiring Range: $44259
Pay Band: 3
Agency: Norfolk State University
Location:Norfolk State University
Agency Website: Type: General Public - G
Job Duties
1. Serves as receptionist for the Office of the Dean e.g. greets visitors answers phone
provides basic information makes referrals as appropriate and provides
outstanding customer service to students alumni faculty staff and the general
public.
2. Retrieves sorts and distributes incoming mail. Provides daily delivery of outgoing
mail.
3. Assist with the management of Sharepoint site for the College of Liberal Arts.
4. Serves as liaison between COLA and the Office of Information Technology with
regard to Colleague and eVA issues on an as needed basis.
5. Provides administrative office assistance in the preparation of confidential reports
programs proposals requisitions and general correspondence.
6. Enters and orders supplies equipment receive requisitions in eVa and Colleague
upon the request of the Office Manager.
7. Assist with data collection for reports and meetings and other documents as
directed by the Office of the Dean in an accurate and timely manner.
8. Maintains electronic logs of all equipment trust requests and along with the Office
Manager all electronic ledger for COLA equipment inventory for all COLA academic
departments and WNSB Radio Station.
9. Direct and schedules the work of work-study students effectively and efficiently.
10. Oversees and maintains Electronic Tickler filing system for seven academic
departments and WNSB to accurately monitor incoming and outgoing documents
to be signed by the Dean.
11. Ensures logistics are in order for specific conferences as requested by the Dean
Associate Dean and Office Manager prepares and maintains calendar of events for
COLA.
12. Prepares maintains and revises faculty rosters committee rosters and enrollment
rosters for COLA.
13. Compiles and maintains electronic copies of departmental submissions of
enrollment verification rosters change of grade request forms SEM Waivers HR1s
and any other completed University/College forms needed for the College.
Minimum Qualifications
Considerable experience serving in an administrative support role.
Working knowledge of academic office management practices and procedures to include
greeting customers answering the phone and directing questions to the appropriate party.
Excellent verbal and written communication decision making planning and organizational
skills.
Excellent computer skills and proficiency in Microsoft Word Excel PowerPoint eVa
Colleague purchasing processes.
High school diploma or GED or equivalent combination of training and education that provides the requisite knowledge skills and abilities.
Additional Considerations
Bachelors Degree from an accredited institution of higher learning or equivalent combination of training and education that provides the requisite knowledge skills and abilities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
Contact Information
Name: Human Resources
Phone:
Email: Email material not accepted
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Classroom Management
- Behavior Management
- Classroom Experience
- Lesson Planning
- Special Education
- Conflict Management
- Teaching
- Creative Arts
- Digital Art
- Experience with Children
- Word Processing
About Company
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