Secretary Department of Special Education

• Serves as secretary to a program or department supervisor coordinator or related position;
• Gather data for quarterly Medicaid Administrative Activity claims and for Medicaid annual Direct Services Cost Report;
• Review Medicaid payments and identify corrective billing opportunities;
• Enter Medicaid parental consent forms into database in order for services to be billed track plans of care for students receiving services maintain database of confidential student information;
• Prepares Annual Plan Grant data;
• Monitor Random Moment in Time compliance and generate follow-up correspondence train staff involved with this program;
• Types general correspondence memorandum reports schedules contracts purchase orders and other materials from rough draft copy marginal notes dictation transcriptions or verbal instruction may use desktop publishing system;
• Serves as receptionist; answers telephone provides information takes and dispatches messages;
• Greets visitors and provides information or refers to proper authority for disposition;
• Responds to inquiries about programs qualifications test requirements procedures and policies;
• Maintains appointment calendar schedules appointments and meetings;
• Checks and reviews a variety of data for accuracy completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Performs accounting functions assists with budget tracking and administration;
• Maintains computerized records and generates appropriate reports;
• Processes work orders and purchase orders;
• Makes arithmetical calculations; requisitions supplies and materials for department;
• Processes personnel and payroll records;
• Receives sorts and processes mail;
• May serve as secretary to site-based committees;
• Processes vandalism accident and workers compensation forms;
• Operates standard office word processing and data processing equipment;
• Maintains confidential information;
• Performs related tasks as required.

Education and Experience

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and some clerical and secretarial experience.

Knowledge Skills and Abilities

General knowledge of standard office practices procedures equipment and secretarial techniques; thorough knowledge of business English spelling and arithmetic; thorough knowledge of agency programs and policies; ability to transcribe information and type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.